2021-08-05 Samvera Community Safety Working Group

Samvera Helpers Meet-up

Thursday, August 5, 2021

11:30 am  |  Eastern Daylight Time (New York, GMT-05:00)  |  1 hr 

Join by phone

Or iPhone one-tap (US Toll): +18333021536,,393158590# or +16507249799,,393158590#

Or Telephone:
Dial: +1 650 724 9799 (US, Canada, Caribbean Toll) or +1 833 302 1536 (US, Canada, Caribbean Toll Free)

Meeting ID: 393 158 590
Password: 568290


  • @Hannah Frost

  • @Kevin Kochanski

  • @Heather Greer Klein

  • @Brian McBride

  • @bess

  • @Michael Klein

  • @Nabeela Jaffer

  • @Rosalyn Metz

  • @Jessica Hilt

  • @Jon Cameron

  • @Simeon Warner

Action items from June

Response Team planning (need this place by ~early September)

@Heather Greer Klein will create a private Google Drive for the Response Team
@Heather Greer Klein then @Alicia M. Morriswill work on aligning CoC, AH, and IRP documents. Finalized by end of July
@Hannah Frost When sharing out the Safety Volunteer Structure document, refer to Annalee’s report sections; reformatted for the wiki. “Finalized by end of July”
@Jeremy Friesen Work on creating a glossary from Annalee’s report (and tie into Safety Volunteer Structure document) (due with communication from Heather; so mid-July draft)
@Hannah Frost will develop a checklist for the IRP (finalized by Samvera Connect)
@Heather Greer Klein will create a form for helpers and an option to join the response team. At the end of July, Communicate the IRP, request confirmation of existing helpers membership, solicit new members, ask for membership in response teams. Goal would be to “close” this round of submissions by September 1st (ish) (labor day). (@Hannah Frost prepared to offer assistance)
@Heather Greer Klein (with guidance from @Hannah Frost) Need a document outlining responsibility/obligation/scope for Response members; this is something they could give to their supervisor to say “This is what I’m signing up for?” (Also due at the end of July, and will inform the messaging)

Today’s Agenda Outline and Notes

Action Items

Draft blog post to be sent in September after new Helpers and Response Team are formed (@Hannah Frost )
Create a page for “how to report an violation and what to expect” (@Rosalyn Metz )
Provide a workflow diagram to go with this page (@Nabeela Jaffer )
Add glossary to the wiki (@Heather Greer Klein )
Community guidelines next steps
Invite Annalee Flower Horne to next meeting (@Hannah Frost )
Prepare some prelim info to set the stage for the next meeting (@Hannah Frost and @Jessica Hilt )
Get on the plenary agenda for Samvera Connect to explain all this stuff (@Heather Greer Klein with program committee)