2017 Meeting Planning Call: 2017-02-17

Created by Alicia Morris, February 17, 2017

February 17, 2017, 11:00am-12:00pm EDT (phone)

Attending: Eben English, BPL; Joseph Rhoads, Brown; Tracy MacMath, Yale; Steve McDonald, Tufts; Alicia Morris, Tufts (note taker)

Agenda

Date, Place

2. Are there other individuals we should call on to help in the planning?

3. Topics for the Meeting

4. Who should be invited? Princeton, Cornell, Dartmouth? Any institutions in Maine and Connecticut?

Date/Place

Both Brown and Yale offered to host. Brown has large room plus smaller breakout rooms. Yale has a larger lecture hall and classrooms for breakout sessions. Yale also has a new Center for Teaching and Learning.
- maximum around 40 people
- Joe and Tracy will check room schedules to see what's availabile May 9-26. Availability may decide venue.

We will also reach out to Dartmouth, Amherst to see if they are interested in attending/helping to plan the meeting

Meeting Structure

Meeting will be a single day (probably 9:00am-4:00pm). The group prefers a Monday (possibly May 15 or May 22)
- 2-3 talks in the morning, breakouts (lightning talks, show and tell, institution updates, etc.) in afternoon

Action Items

Alicia will create a page on Hydra Wiki and add meeting notes
Tracy will create a google form for signup to link to from the wiki.
- Ask people to add names if they are interested in attending, and suggest topics for discussion
- Also ask in anyone is interested in helping
Joe and Tracy will check on availability of rooms at Brown and Yale
- Will institution provide coffee/pastries/lunch?
- If no, what do we charge for registration?
Once we have a location and date we'll put a call out via Code4lib, NEFUG, Slack with link to google doc

Next Phone Call