2017 Meeting Planning Call: 2017-02-17

Created by Alicia Morris, February 17, 2017

February 17, 2017, 11:00am-12:00pm EDT (phone)

Attending: Eben English, BPL; Joseph Rhoads, Brown; Tracy MacMath, Yale; Steve McDonald, Tufts; Alicia Morris, Tufts (note taker)

Agenda

Date, Place

2. Are there other individuals we should call on to help in the planning?

3. Topics for the Meeting

- Specific Topics?
  - Fedora4 migration issues?
  - PCDM – where are people with mapping/implementation
- Show and Tell sessions?
- What else?

4. Who should be invited? Princeton, Cornell, Dartmouth? Any institutions in Maine and Connecticut?

Date/Place

Both Brown and Yale offered to host. Brown has large room plus smaller breakout rooms. Yale has a larger lecture hall and classrooms for breakout sessions. Yale also has a new Center for Teaching and Learning.
- maximum around 40 people
- Joe and Tracy will check room schedules to see what's availabile May 9-26. Availability may decide venue.

We will also reach out to Dartmouth, Amherst to see if they are interested in attending/helping to plan the meeting

Meeting Structure

Meeting will be a single day (probably 9:00am-4:00pm). The group prefers a Monday (possibly May 15 or May 22)
- 2-3 talks in the morning, breakouts (lightning talks, show and tell, institution updates, etc.) in afternoon

Action Items

Alicia will create a page on Hydra Wiki and add meeting notes
Tracy will create a google form for signup to link to from the wiki.
- Ask people to add names if they are interested in attending, and suggest topics for discussion
- Also ask in anyone is interested in helping
Joe and Tracy will check on availability of rooms at Brown and Yale
- Will institution provide coffee/pastries/lunch?
- If no, what do we charge for registration?
Once we have a location and date we'll put a call out via Code4lib, NEFUG, Slack with link to google doc

Next Phone Call