2017 Meeting Planning Call: 2017-02-17

Created by Alicia Morris, February 17, 2017

February 17, 2017, 11:00am-12:00pm EDT (phone)

Attending:Ā  Eben English, BPL; Joseph Rhoads, Brown; Tracy MacMath, Yale;Ā  Steve McDonald, Tufts; Alicia Morris, Tufts (note taker)

Agenda

  1. Is there interest within this group to Plan/pull off a meeting?

Date, Place

2.Ā  Are there other individuals we should call on to help in the planning?

3. Topics for the Meeting

    • Specific Topics?
      • Fedora4 migration issues?
      • PCDM ā€“ where are people with mapping/implementation
    • Show and Tell sessions?
    • What else?

4. Who should be invited?Ā  Princeton, Cornell, Dartmouth?Ā  Any institutions in Maine and Connecticut?

    • Where to advertise

Date/Place

  • Both Brown and Yale offered to host.Ā  Brown has large room plus smaller breakout rooms.Ā  Yale has a larger lecture hall and classrooms for breakout sessions.Ā  Yale also has a new Center for Teaching and Learning.
    • maximum around 40 people
    • Joe and Tracy will check room schedules to see what's availabile May 9-26.Ā  Availability may decide venue.


  • We will also reach out to Dartmouth, Amherst to see if they are interested in attending/helping to plan the meeting

Meeting Structure

  • Meeting will be a single day (probably 9:00am-4:00pm).Ā  The group prefers a Monday (possibly May 15 or May 22)
    • 2-3 talks in the morning, breakouts (lightning talks, show and tell, institution updates, etc.) in afternoon

Action Items

  • Alicia will create a page on Hydra Wiki and add meeting notes
  • Tracy will create a google form for signup to link to from the wiki.Ā 
    • Ask people to add names if they are interested in attending, and suggest topics for discussion
    • Also ask in anyone is interested in helping
  • Joe and Tracy will check on availability of rooms at Brown and Yale
    • Will institution provide coffee/pastries/lunch?Ā 
    • If no, what do we charge for registration?
  • Once we have a location and date we'll put a call out via Code4lib, NEFUG, Slack with link to google doc

Next Phone Call

  • Friday March 3, 11:00am-12:00pm
  • Ask Karen Cariani if she can set up conference call

Ā  Ā