If you want, read the longer documentation about all you can share (editors, shells, servers, etc.) during the live share.
During the Dev Congress, one person can create the live share, send the live share link on slack, and then others will join. The host doesn't need to be the person leading the swarm but should already have a checkout of the code and the test suite passing locally. The host should have a stable network connection to avoid others being kicked off the live share session. Also note that regardless of who makes code changes they will appear in any commits as the host of the live share so the host should always use `co-authored-by` in the commit messages to credit all who worked on the commit.
Institutions generally have communication channels that are available for use by developers for collaboration. Some of the common communication tools are listed in alphabetical order. As groups form, one of the members in the group can host from the platform they have available.
direct messages - used for sub-groups as they form
Dealing with Zoom bombing
These prevention methods are listed from lowest barrier entry to the tightest security.
Use a password when setting up zoom meeting. This is a very low barrier as you can provide the zoom link with the password and probably sufficient.
If your group is small, you can use a waiting room and let people in as they join. This is effective at preventing unwanted zoom attendees, but it is easy to miss that someone is in the waiting room.
Tightest security is to require users to log in to Zoom before joining the room, but this can be time consuming especially if anyone in the group doesn't already have a login. Combined with a waiting room, this is unlikely to experience issues.
Response to Unwanted Attendees
In the unlikely event that your development team is Zoom-bombed or interfered with in any way, the recommendation is to...
immediately end the Zoom call
post a new Zoom link in Slack channel: developer-congress
Use lowest barrier entry. If we experience problems, increase prevention efforts.
Documenting Designs, Discussions, and Outcomes
Some groups create design or discussion documents that are used during the Developer Congress and some that continue to exist beyond. Tools that facilitate the creation of these documents are:
Samvera Wiki Pages
GitHub Issues and PRs
Need access to the Samvera wiki? See instructions for signing up for the wiki and community email lists at Samvera's Get in touch! page.