Avalon has 4 roles that provide varying levels of access for site and collection management.
- Administrator - Administrators can take any possible action in the application. Users in the Administrator role are typically limited to system administrators and administrative unit managers, and are generally the users able to add new staff to the Managers role and additional admins. Administrators are the only ones who can see and modify items in any collection.
- Manager - Managers are those within a given unit who have overall accountability for the collection building within Avalon. Managers can create collections and assign additional staff to the manager, editor and depositor roles for those collections. They set the default access controls for items added to a collection and are the only user role in a collection that can edit or delete published items.
- Editor - Editors have supervisory responsibility for the ingest and description process (i.e. collection building). They can assign depositor roles, change the name or description of a collection, and modify access controls for unpublished individual items in a collection.
- Depositor - Depositors add media to a collection and describe it with metadata. They can publish items but not unpublish. They can only modify or delete unpublished items.
Permissions are inherited; i.e., an editor can do anything a depositor can do, a manager can do anything editors and depositors can do, and an administrator can do anything.
Managing User Roles
Administrator and Manager Roles
To be an Administrator or Manager, a user needs to be added to the corresponding "administrator and "manager" system groups. Users can be added or removed to these group by navigating to Manage Content → Manage Groups.
Editor and Depositor Roles
Any user in the application can be added to the Editor and Depositor roles within a collection. Any user in the Manager role of a collection can add or remove users from these two roles.
User Role Permissions Table
|Create administrative units|
|View all collections||X|
|Create collections||X||X || || |
|Edit collection information||X||X|
|Set default collection access control||X||X|
|Set item access control||X||X||X|
|Edit published items||X||X|
|Delete published items||X||X|
|Edit unpublished items||X||X||X||X|
|Delete unpublished items||X||X||X||X|
|Move items to other collections||X||X|
|View administrative metadata||X||X||X||X|