Samvera Helpers Meet-up |
Thursday, August 5, 2021 |
11:30 am | Eastern Daylight Time (New York, GMT-05:00) | 1 hr |
Join by phone |
Or iPhone one-tap (US Toll): +18333021536,,393158590# or +16507249799,,393158590# Or Telephone: Meeting ID: 393 158 590 |
Participants
Action items from June
Response Team planning (need this place by ~early September)
- Heather Greer Klein will create a private Google Drive for the Response Team
- Heather Greer Klein then Alicia M. Morriswill work on aligning CoC, AH, and IRP documents. Finalized by end of July
- Hannah Frost When sharing out the Safety Volunteer Structure document, refer to Annalee’s report sections; reformatted for the wiki. “Finalized by end of July”
- Jeremy Friesen Work on creating a glossary from Annalee’s report (and tie into Safety Volunteer Structure document) (due with communication from Heather; so mid-July draft)
- Hannah Frost will develop a checklist for the IRP (finalized by Samvera Connect)
- Heather Greer Klein will create a form for helpers and an option to join the response team. At the end of July, Communicate the IRP, request confirmation of existing helpers membership, solicit new members, ask for membership in response teams. Goal would be to “close” this round of submissions by September 1st (ish) (labor day). (Hannah Frost prepared to offer assistance)
- Heather Greer Klein (with guidance from Hannah Frost) Need a document outlining responsibility/obligation/scope for Response members; this is something they could give to their supervisor to say “This is what I’m signing up for?” (Also due at the end of July, and will inform the messaging)
Today’s Agenda Outline and Notes
Review Action Items from last meeting (above)
Review draft schedule of working group activities between now and October 2021
Review and discuss
Glossary drafted by Jeremy - move to the wiki?
Safety Volunteer Structure: now on the wiki at Samvera Community Volunteer Structure
Helper and Response Team call - is out!
Response Team responsibilities: https://docs.google.com/document/d/19LeRrPbgR-qxZj6qWFee-uwNADn9F2P0Y0_2d1Ewpko/edit#
Response Team nomination form: https://docs.google.com/forms/d/e/1FAIpQLSffC_ESlW6SCISTp_JVYSd157NZ_HnViVLHvpEt4ARWYfWNZw/viewform
Next steps for CoC and Anti-harassment policy (https://samvera.atlassian.net/wiki/spaces/samvera/pages/405211680 )
The Incident Response doc – a few open matters
Heather and Hannah decided to rename it from “Incident Response Procedures” to “Incident Response Manual”
See implementation checklist in draft
Communications
New topic: Accessibility Policy - deferred again
Action Items
- Draft blog post to be sent in September after new Helpers and Response Team are formed (Hannah Frost )
- Create a page for “how to report an violation and what to expect” (Rosalyn Metz )
- Provide a workflow diagram to go with this page (Nabeela Jaffer )
- Add glossary to the wiki (Heather Greer Klein )
- Community guidelines next steps
- Invite Annalee Flower Horne to next meeting (Hannah Frost )
- Prepare some prelim info to set the stage for the next meeting (Hannah Frost and Jessica Hilt )
- Get on the plenary agenda for Samvera Connect to explain all this stuff (Heather Greer Klein with program committee)