2024-07-15 Midwest Planning Meeting notes

\uD83D\uDDD3 Date

15 Jul 2024

\uD83D\uDC65 Participants

• Jon Dunn

• Chris Colvard

• Amanda Hurford

• Heather Greer Klein

\uD83E\uDD45 Goals

• Establish general parameters for program and call for proposals

\uD83D\uDDE3 Discussion topics

1. Introductions

2. Notetaker:

3. Review event details - see Samvera Midwest Regional Meeting 2024

   1. Rooms: (see https://library.indianapolis.iu.edu/space/conference-class-description for photos and more details)

      1. UL 0110 (capacity 50)

      2. UL 1116 (capacity 30)

      3. UL 1126 (capacity 40)

4. Program structure

   1. See survey results

   2. Half first day, Full Day second

   3. Organizing Committee ideas:

      1. First day, broad demo/ share-fair and an un-conference activity.

      2. first day

         1. structured (what components?)

      3. second day

         1. dev break outs

         2. community road mapping

         3. user-feedback sessions

         4. plenary/ report out

         5. Provide feedback to the board / Some loose way/ learn more about the Samvera Community/ How can I contribute

5. Call for proposals

   1. Dates

6. Communication channels - set up Slack channel or use existing #mw24-planning?

7. Next steps

8. Future meeting schedule

✅ Action items

⤴ Decisions