2 October 2019 [Draft]

Attendees

• Brian McBride (Utah - Chair)
• Richard Green (regards)
• Karen Cariani (regards)

Note Taker: TBD 

Program details on wiki here

Agenda

1. Changes to the agenda? 
   
   
2. Local Host Updates Emily Stenberg Mollie Webb
   
   • Registration -
     
   • T-shirt -
   • Sponsorship - 
     
   • Rooms - changed the Quiet Room for Thursday in the DUC. Adding a larger Quiet Room in Olin for other days (except Tues).  *Might* be able to do Developers Congress in Olin Library. When would you want to know for sure? 
     (Finalize Dev Congress room week before? - Classroom / conference style room?  Not a computer lab would be preferred.  Can start out in a room, and if so desired, break out into smaller groups and/or rooms.   Extra power strips will be supplied.  In general rooms will be determined as final registration numbers come in. )
     
   • Other items? 
   • Speaker permission(s) form
     
     
3. Closing plenary session Jessica Hilt
   1. What will this consist of? 
      1. retrospective, sharing and processing an event (liked, learned, lacked, longed for) - Jessica Hilt can facilitate
         
         1. Discussion
      2. Samvera Connect 2020 - Chrissy will present.
         
         
4. Unconference Scheduling Discussion 
   
   1. Starting Thursday afternoon?
      (Offering a one hour block Thursday would be helpful.  Working / Interest groups here?  How about 1-2 slots Thursday afternoon for Working / Interest Groups?  4pm slot start (after sessions).  If people need a Working / Interest group slot, it goes in Sessionizer.  )
   2. Extend time Friday AM, push back closing plenary?. Olin 142 (Plenary room) is reserved until 2 pm on Friday.
      (Friday session proposed start at 9am - room will open at 8am.  Assuming people will start filtering out after 12 noon on Friday to catch flights.  Unconference - keep all blocks same amount of time.  3 unconference sessions were scheduled last year.  Slot times are ~ 50 minutes, or have been in the past.  )
      How are unconference topics proposed?  Via software...so people know in advance.
      All unconference requests should be submitted by end of lunch (1:45pm) on Thursday. 
      
      
5. WG/IG Wednesday session
   1. Status check 
      
      
6. Workshop registrations
   1. Status check 
      
      
7. Lightning talks
   1. Status check 
      
      
8. Poster Session
   1. Status check 
      
      
9. Sessionizer Aaron Collier
   1. Status check:
      
      
10. Mentor program
    1. Status check
       
       
11. Open discussion
    
    
12. Future Meetings: 
    
    1. October, 16 (absent Karen)