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Attendees


Note Taker: 

Program details on wiki here

Agenda

  1. Changes to the agenda?

  2. Local Host Updates
    • Registration - at 99 early-bird registrations; no regular registrations yet; 13 local (including 1 Ubiquity, 1 EBSCO, and the scholarship recipient).
    • T-shirt - to order beginning of Oct.
    • Sponsorship - check w/ Ubiquity and Notch8 on sponsorship check. To ask EBSCO and Ubiquity for materials for bag, which will be ordered early Oct.
    • Rooms - changed the Quiet Room for Thursday in the DUC. Adding a larger Quiet Room in Olin for other days (except Tues).  *Might* be able to do Developers Congress in Olin Library. When would you want to know for sure?
    • Other items? –We have asked to record the plenary morning, do we want to record the WG/IG updates and the lightning talks in the afternoon?
      No afternoon recordings (having consulted the viewer count for the 2018 versions
    • Speaker permission(s) form – for Heidi Kolk (also keynote agreement?) Need forms for Samvera speakers? Will Heidi Kolk's slides be shared or just her talk?
      • Harriett Green will give WashU welcome on Wednesday
  3. Closing plenary session
    1. What will this consist of?  Needs to be a worthwhile, tidy wrap-up - maybe summarizing the conference and teasing out trends, answering unanswered questions etc.  Need to refine this idea.
      1. ideas
        1. retrospective, sharing and processing an event (liked, learned, lacked, longed for) - Jessica Hilt can facilitate . Anna Headley, Emily Stenberg, Mollie Webb, Irene Taylor, & Deb Katz volunteering for this.
        2. Samvera Connect 2020 - Chrissy will present.
      2. Discussion
  4. Unconference Scheduling Discussion 
    1. Starting Thursday afternoon?
    2. Extend time Friday AM, push back closing plenary?. Olin 142 (Plenary room) is reserved until 2 pm on Friday.

  5. WG/IG Wednesday session
    1. Status check -  3 proposals  
  6. Workshop registrations
    1. Status check - 43 to date

  7. Lightning talks
    1. Status check - 4 proposals
  8. Poster Session
    1. Status check - 2 so far

  9. Sessionizer
    1. Status check: Aaron is organizing.

  10. Mentor program
    1. Status check 4 mentors

  11. Open discussion

  12. Future Meetings: 
    1. October, 2  (absent Richard and Karen)
    2. October, 16 (absent Karen)



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