28 August 2019

Connection info

Join Zoom Meeting 
https://princeton.zoom.us/j/253930403 

One tap mobile 
+16465588656,,253930403# US (New York) 
+16699006833,,253930403# US (San Jose) 

Dial by your location 
+1 646 558 8656 US (New York) 
+1 669 900 6833 US (San Jose) 
Meeting ID: 253 930 403 
Find your local number: https://zoom.us/u/ac94I82xyH 

Join by SIP 
253930403@zoomcrc.com 

Join by H.323 
162.255.37.11 (US West) 
162.255.36.11 (US East) 
221.122.88.195 (China) 
115.114.131.7 (India) 
213.19.144.110 (EMEA) 
202.177.207.158 (Australia) 
209.9.211.110 (Hong Kong) 
64.211.144.160 (Brazil) 
69.174.57.160 (Canada) 
Meeting ID: 253 930 403 

Attendees

• Brian McBride (Utah - Chair)
• Richard Green
• Emily Stenberg (WUSTL - Host Chair)
• Mollie Webb (WUSTL - Host Co-Chair)
• John H. Robinson, IV (UC San Diego)
• Karen Cariani (WGBH)

Note Taker: Richard Green

Agenda

1. Changes to the agenda?
   
   
2. Local Host Updates
   
   • Registration – 49 as of this morning!
   • T-shirt – waiting for design and then will price out more. Planning to visit vendor after Sept. 2.
   • Sponsorship – 
     • EBSCO, check deposited. Need bag/folder decision from EBSCO and will contact them about their 3 registrations.
     • DCE invoice emailed (bronze)
     • Notch8 invoice emailed (bronze)
     • Ubiquity Press (silver) invoice to be sent after receiving administrative details.
   • Other items? – What do we want recorded for plenary session? We will need to arrange AV. Do not plan on recording any workshops or panels/presentations.
   • Scholarship(s) – Phil will coordinate with scholarship recipient about registration and hotel (4 nights)
3. Plenary Speaker - Heidi Kolk (update) - $500 honorarium
   
1. Ideas for topics
   
   
4. Update on status of CFP Presentations and Panels submissions
   
   1. Review groupings/track ideas - translated into a draft timetable here
   2. What is the structure of each block?  2+2+2?  3+3?
      
   3. Is timing critical in any way?
      
      
5. WG/IG Wednesday session (proposed)
   1. Updates
      
      1. Possible scheduling: 2 PM-3 PM?
   2. Submissions
       
6. Lightning talks
   1. CfP 5 September?
   2. Possible scheduling: 3 PM-4:30 PM ?
      
      
7. Poster Session
   1. Submissions
   2. Possible scheduling: 4:30 PM-5:30 PM ?
      
      
8. Mentor program
   1. Are we planning to run a Mentor program this year?
      1. 2018 list of mentors here; mentees here
   2. If so, who should we approach to coordinate it?
      
      
9. Open discussion
   1. Workshop signups FYI - 26 so far.  Reminder tomorrow.
      
      
10. Next Steps
    
    
11. Future Meetings: 
    
    1. September, 4 (absent: Brian, Mollie) 
    2. September, 11
    3. September, 18 (absent Richard)
    4. October, 2  (absent Richard)
    5. October, 16