2018-06-13 Program Committee

Copied by arouner.

Connection Info:

Join from PC, Mac: Skype for Business Join online meeting

Attendees

Aaron Collier (Stanford)
Chris Diaz (Northwestern)
~~Hannah Frost (Stanford)~~ regrets
Brian McBride (Utah–host committee)
Margaret Mellinger (Oregon State)
Jennifer Moore (WUSTL)
John H. Robinson, IV (UCSD)
arouner (WUSTL)
Emily Stenberg (WUSTL)
David Wilcox (DuraSpace)
~~Richard Green (Steering)~~ regrets

Agenda

Welcome
Volunteer for note taker:
Facilitator arouner
Additions/changes to agenda?
Scheduling/future meetings
1. Additional meeting dates have been added (all meetings listed):
  1. 2018-04-03 Program Committee
    2018-05-01 Program Committee
    2018-06-13 Program Committee
    2018-07-03 Program Committee
    2018-07-17 Program Committee
    2018-08-07 Program Committee
    2018-08-21 Program Committee
    2018-09-04 Program Committee
    2018-09-18 Program Committee
2. Committee members known time-off or missing for future meetings (can write in following meeting)
  1. Andrew: June 25-29; August 6-8, 22-27 (no meeting conflicts)
3. Other scheduling items?
Host Committee
1. conference site up: https://connect2018.lib.utah.edu (looks great!)
2. registration open 6/4/2018; announced at OR
3. issues with workshops unavailable at registration launch?
4. number of registrants so far?
Finalizing workshops:
1. page (unlinked) listing workshops: SC18 - Workshops at Samvera Connect
2. spreadsheet with additional information: https://docs.google.com/spreadsheets/d/1F0R3bWU4rD3LhjOfLIsBQw2mlQXfGwWsSZYdw1NYmOA/edit#gid=624287811
3. Facilities / Rooms available for conference - info provided by host committee
4. https://docs.google.com/spreadsheets/d/1pTncHSl5JFXu8ORCReAyo0sbU-4MX7aangzr136SHrE/edit#gid=0
5. host committee: how will workshop info be incorporated into registration form?
6. last-minute possible additions: intro and advanced Hyrax workshops from DCE
Review communication timeline
1. Thanks Chris for updating!
2. Next communications:
  1. email CFP for presentations & panels, suggested to go out Thursday (tomorrow)
    1. should be both for panels proposer would like to lead, AND panels they'd like to see (nominating someone else)
    2. previously had people add to wiki page; 2018 version (unlinked) here: SC 18 - Suggestions for Connect 2018 Program
    3. Brian has suggested using Google forms to capture additional information:
      1. proposer name
      2. proposed leader
      3. etc.
  2. email announcing that registration for Connect 2018 is open
    1. sent by program or host committee?
3. additional communications upcoming?
Review tools and processes for planning–who is familiar with and/or has admin access to these?
1. Waffle board for organization and tracking of sessions and speakers
  1. https://waffle.io/samvera-labs
2. Google drive
  1. Chris volunteered to clean up?
  2. Link: program planning and structure of past Connect conferences
3. Sessionizer for timetabling unconference sessions
  1. https://github.com/curationexperts/sessionizer
  2. Script run (originally created by Peter Binkley) to scrape wiki and put into GitHub repo (above)
  3. Aaron Collier will check with Justin Coyne and Erin Fahy about sessionizer use and scripts–any information on this?
Next steps?

Meeting Notes

Welcome
Volunteer for note taker:
Facilitator arouner
Additions/changes to agenda?
Scheduling/future meetings
1. Additional meeting dates have been added (all meetings listed):
  1. 2018-04-03 Program Committee
    2018-05-01 Program Committee
    2018-06-13 Program Committee
    2018-07-03 Program Committee
    2018-07-17 Program Committee
    2018-08-07 Program Committee
    2018-08-21 Program Committee
    2018-09-04 Program Committee
    2018-09-18 Program Committee
2. Committee members known time-off or missing for future meetings (can write in following meeting)
  1. Andrew: June 25-29; August 6-8, 22-27 (no meeting conflicts)
3. Other scheduling items?
Host Committee
1. conference site up: https://connect2018.lib.utah.edu (looks great!)
2. registration open 6/4/2018; announced at OR
3. issues with workshops unavailable at registration launch?
4. number of registrants so far?
Finalizing workshops:
1. page (unlinked) listing workshops: SC18 - Workshops at Samvera Connect
2. spreadsheet with additional information: https://docs.google.com/spreadsheets/d/1F0R3bWU4rD3LhjOfLIsBQw2mlQXfGwWsSZYdw1NYmOA/edit#gid=624287811
3. Facilities / Rooms available for conference - info provided by host committee
4. https://docs.google.com/spreadsheets/d/1pTncHSl5JFXu8ORCReAyo0sbU-4MX7aangzr136SHrE/edit#gid=0
5. host committee: how will workshop info be incorporated into registration form?
6. last-minute possible additions: intro and advanced Hyrax workshops from DCE
Review communication timeline
1. Thanks Chris for updating!
2. Next communications:
  1. email CFP for presentations & panels, suggested to go out Thursday (tomorrow)
    1. should be both for panels proposer would like to lead, AND panels they'd like to see (nominating someone else)
    2. previously had people add to wiki page; 2018 version (unlinked) here: SC 18 - Suggestions for Connect 2018 Program
    3. Brian has suggested using Google forms to capture additional information:
      1. proposer name
      2. proposed leader
      3. etc.
  2. email announcing that registration for Connect 2018 is open
    1. sent by program or host committee?
3. additional communications upcoming?
Review tools and processes for planning–who is familiar with and/or has admin access to these?
1. Waffle board for organization and tracking of sessions and speakers
  1. https://waffle.io/samvera-labs
2. Google drive
  1. Chris volunteered to clean up?
  2. Link: program planning and structure of past Connect conferences
3. Sessionizer for timetabling unconference sessions
  1. https://github.com/curationexperts/sessionizer
  2. Script run (originally created by Peter Binkley) to scrape wiki and put into GitHub repo (above)
  3. Aaron Collier will check with Justin Coyne and Erin Fahy about sessionizer use and scripts–any information on this?
Next steps?