2018-04-03 Program Committee

• Copied by arouner from last years' template by Karen Estlund.

Connection Info:

• Join from PC, Mac: Skype for Business Join online meeting 

Attendees

• Aaron Collier (Stanford)
• Chris Diaz (Northwestern)
• Hannah Frost (Stanford)
• Brian McBride (Utah–host committee)
• Margaret Mellinger (Oregon State)
• Jennifer Moore (WUSTL)
• John H. Robinson, IV (UCSD)
• arouner (WUSTL)
• Emily Stenberg (WUSTL)
• David Wilcox (DuraSpace) 

Agenda 

1. Welcome and introductions
2. Note taker and facilitator arouner 
3. Additions/changes to agenda?
4. Why are we all here?
   1. Richard,  Steering Group liaison
   2. Brian as Host Committee liaison
   3. Andrew, Program Committee Chair
5. Review program planning and structure of past Connect conferences
   1. Monday - partner meeting
   2. Tuesday morning - workshops: parallel themed or targeted tracks
   3. Tuesday afternoon - plenary
   4. Wednesday morning - parallel themed or targeted presentations
   5. Wednesday afternoon and 
   6. Thursday - unconference and WG/IG meetings
   7. Friday
6. Getting under way
   
   1. Soliciting and commissioning content (see Suggestions for Samvera Connect 2017 Program)
   2. Call for workshop proposals
   3. When should we have them due?
   4. Sessionizer for timetabling unconference sessions
   5. Useful documents from last year

7. Review of Review of logistics/tools

   1. Samvera wiki
   2. Google docs-agenda/minutes
   3. Google listserv (for program committee)
   4. What workshops were valuable/well-attended in the past?
8. Next steps
   1. Solicit proposals

Meeting Notes

1. Welcome and introductions
2. Note taker and facilitator arouner
3. Why are we all here?
   1. Richard,  Steering Group liaison
   2. Brian as Host Committee liaison
   3. Andrew, Program Committee Chair
   4. introductions for all, new and returning committee members
4. Review of Connect week schedule—Brian McBride
   1. Monday - partner meeting
   2. Tuesday morning - workshops: parallel themed or targeted tracks
   3. Tuesday afternoon - plenary
   4. Wednesday morning - parallel themed or targeted presentations
   5. Wednesday afternoon and
   6. Thursday - unconference and WG/IG meetings
   7. Friday
   8.  time.
5. Soliciting for workshops
   1. Richard requested (previously) we address this first (presumably so people can make travel plans etc.)
   2. Topics to suggest in CFP:
      1. Intro to Hyrax
      2. Fedora
      3. RSpec rspec.info
      4. Software Carpentry
      5. Valkyrie
      6. Collections Extensions Collection Extensions Requirements Working Group
      7. (Library) Publishing with Samvera
      8. Contributing to Samvera documentation
      • • (especially using jekyll https://jekyllrb.com)
   3. Timeline for workshop CFP messaging:
   • • Draft CFP for workshops / send to committee–4/03 
     • EMAIL CFP for workshops (Partners, Community & Tech?) 4/4
     • EMAIL REMINDER 4/15
     • DEADLINE for submissions 4/27
6. Review of meeting times for this committee (Samvera program committee)
   1. Will need to go to meeting alternate weeks beginning in July
   2. Scheduled meetings (first Tuesday, 10-11 am CST):
   • • April 3
     • May 1
     • June 5–will need to reschedule due to conflict with OR 2018 conference (June 4-7, http://www.or2018.net) 
     • July 3
     • August 7 
     • September 4
7. Review feedback from past Connects (documents in Drive) - Q&A
   1. Feedback suggests: Full conference dinner is not necessary
   2. Host committee is planning some dine arounds
   3. Opt-in for first time badge ribbons
8. Slack channel
   1. do we want to have a slack channel - yes! Question is where to host it?
9. Next steps
   1. CFP for workshops
      1. Draft CFP for workshops and send to committee for review 4/03–Andrew
      2. EMAIL CFP for workshops 4/4
   2. Review communication timeline –All 
   3. Review recommendations from last year's Samvera Connect program committee (from committee members and from attendee feedback) 
       for  (see Suggestions for Samvera Connect 2017 Program)
      
   4.