2017-10-04 Program Committee

Connection Info:

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• Or Telephone:
  • Dial: +1 646 558 8656 (US Toll) or +1 408 638 0968 (US Toll)
  • Meeting ID: 435 451 607
  • International numbers available: https://psu.zoom.us/zoomconference?m=c9SVi_qwFGIowCuELLxcxekYg0oefEud

Attendees

• kestlund (Penn State; Steering Group liaison and admin)
• Aaron Collier (Stanford)
• scossu (Art Institute of Chicago)
• justin (Stanford)
• Chris Diaz (Northwestern; host liaison)
• Hannah Frost (Stanford) 
• Nabeela Jaffer (U Michigan) 
• Brian McBride (Utah) 
• John H. Robinson, IV (UCSD) 
• arouner (WUSTL) 
• David Wilcox (DuraSpace) 

Agenda and Notes

1. Note taker __________ and facilitator  Chris Diaz
2. Additions/changes to agenda?
3. Updates / Questions from Local Host Committee - Chris Diaz

1. 1. Room update: removing room vs food/coffee
   2. Streaming/recording: plenary room and morning only; still affordable?
   3. Registration update: 130 registered, 85 short of budgeted, 125 short of 2016
   4. Hotel update: 409 out of 620 rooms booked, 66%
   5. Floor maps for online schedule
   6. Which rooms need projectors and screens? Mark on schedule.
2. Review timing on room spreadsheet
3. Note additions
   1. Plenary additions: Avalon and expanded governance (beyond state of community)
   2. Into to Hyrax Workshop Monday
   3. Imposter syndrome breakout workshop (1 hr) Thursday 9 am
4. Governance community pre-partner meeting discussion; where to put?
   1. Lunch Wed.
   2. Theme dinners
   3. Hackspace Wed. againgst parallel sessions
   4. No space allocated; leave with informal feedback during conference; survey from group and partner meeting Th-Fr
      1. (tension between prepping for partner discussion and pre-empting it)
5. Review for any conflicts on Wed and revise
   1. Should lightning talks just be in one room or mixed by theme like previous years?
   2. If one room, I just a larger room.
6. Lightning Talk Sign-up for Wed - justin
   1. Create lighting-talk sign-up by Friday
   2. Since so few lightning talks proposed ahead thus far, just ask presenters to sing-up online with others onsite and not do a pre-load? see c
   3. Send out info to listservs with note about when will be confirmed (1 to 2 weeks); this week
   4. Sign-up process for at conference
7. Mentoring committee update
   1. 0 mentees
8. Theme and Newcomer dinners
   1. What themes do we want?
   2. What nights?
   3. Create sign-up mechanism 
   4. Suggestions for eating from local host committee
9. Action Items
   1. Send out schedule and descriptions (only three voted on poll and split)
      1. Copy and past from Github into Wiki (as in past) - 
      2. Copy and past from Github into Sessionizer (online tool) - kestlund and ....
   2. Create lighting talk sign-up
   3. Send out lightning talk Sign-up
   4. Resend poster sign-up and info
   5. Organize sign-up for theme and newcomer dinners
      
      

Resources

1. Final to-do's
2.  https://waffle.io/samvera-labs/samvera-connect
3. Schedule room view: https://docs.google.com/spreadsheets/d/1-KkzIPmX6ieY5tW5oXpJ4LX0SKwqoj_tMzCcN8bS7IQ/edit#gid=481725725
4. 2016 schedule