2017-10-04 Program Committee

Connection Info:

• Join from PC, Mac, Linux, iOS or Android: https://psu.zoom.us/j/435451607
• Or iPhone one-tap (US Toll): +16465588656,435451607# or +14086380968,435451607#
• Or Telephone:
  • Dial: +1 646 558 8656 (US Toll) or +1 408 638 0968 (US Toll)
  • Meeting ID: 435 451 607
  • International numbers available: https://psu.zoom.us/zoomconference?m=c9SVi_qwFGIowCuELLxcxekYg0oefEud

Attendees

• kestlund (Penn State; Steering Group liaison and admin)
• Aaron Collier (Stanford)
• scossu (Art Institute of Chicago)
• justin (Stanford)
• Chris Diaz (Northwestern; host liaison)
• Hannah Frost (Stanford) 
• Nabeela Jaffer (U Michigan) 
• Brian McBride (Utah) 
• John H. Robinson, IV (UCSD) 
• arouner (WUSTL) 
• David Wilcox (DuraSpace) 

Agenda and Notes

1. Note taker __________ and facilitator  Chris Diaz
2. Additions/changes to agenda?
3. Updates / Questions from Local Host Committee - Chris Diaz

1. 1. Room update / hack space available but not in room
   2. Streaming/recording: plenary room and morning only; still affordable?
   3. Registration update:
   4. Hotel update: 
   5. Floor maps for online schedule
2. Review timing on spreadsheet
3. Hackspace
   1. Space outside rooms for us to use
   2. Should we remove Wed. afternoon lightning talks and make room for Wed. afternoon hackspace?
      1. With much less attendance than last year, this reduction may make sense????
4. Plenary addition: Avalon
5. Review for any conflicts on Wed and revise
   1. Should lightning talks just be in one room or mixed by theme like previous years?
   2. If one room, I just a larger room.
6. Lightning Talk Sign-up for Wed - justin
   1. Create lighting-talk sign-up by Friday
   2. Send out info to listservs with note about when will be confirmed (1 to 2 weeks); this week
   3. Sign-up process for at conference
7. Mentoring committee update
   1. 0 mentees
8. Theme and Newcomer dinners
   1. What themes do we want?
   2. What nights?
   3. Create sign-up mechanism 
   4. Suggestions for eating from local host committee
9. Action Items
   1. Send out schedule and descriptions (only three voted on poll and split)
      1. Copy and past from Github into Wiki (as in past) - 
      2. Copy and past from Github into Sessionizer (online tool) - kestlund and ....
   2. Create lighting talk sign-up
   3. Send out lightning talk Sign-up
   4. Resend poster sign-up and info
   5. Organize sign-up for theme and newcomer dinners
      
      

Resources

1. Final to-do's
2.  https://waffle.io/samvera-labs/samvera-connect
3. Schedule room view: https://docs.google.com/spreadsheets/d/1-KkzIPmX6ieY5tW5oXpJ4LX0SKwqoj_tMzCcN8bS7IQ/edit#gid=481725725
4. 2016 schedule