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\uD83D\uDDD3 Date

\uD83D\uDC65 Participants

\uD83E\uDD45 Goals

\uD83D\uDDE3 Discussion topics

Item

Notes

Objective/Audience for the session

  • Is it for developers or primarily users

  • call out for planning committee of people can make it to set content that is of interest.

  • Avalon and Hyku

  • Hands on or content that is helped by in person

  • Community build too

  • What about inviting folks interested in Samvera solutions?

  • Plenary - Share fair about what people are doing, components of Samvera stack and individual code add-ons

  • Survey of what people are interested in, with options we come up with

  • unconference elements and tracks as well

  • Midwest regional meeting and context of Princeton, anyone can attend who is interested

  • output of the regional meetings will be reported and maybe virtual

  • Not a hybrid - only in-person - focused on workshopping to help with logistics and to focus on discussion rather than just pushing information one way


What do we need to send with a save the date

do survey about interest and topics, then call out for planning committee, meet 3 times, put your name here. Local logistics team is already formed.

Start a page where we can put in a google form

https://docs.google.com/forms/d/14Za-Ug4m-STVwYvMcdav6ADGjPKENHdowaTjL234MxI/edit

Inclusion actions

There is no cost for the conference and perhaps less travel costs, reaching new audiences and we have many community and potential community members in the Midwest. No decisions are being made here. We may be able to record presentation. IU Indianapolis inclusion statements and safe area guidance? Trying to be as inclusive as possible while recognizing that some wouldn’t be able to travel to this location.

✅ Action items

  •  

First Meeting Notes

Samvera Regional Meeting - Midwest - April 05

Meeting Purpose:

Discuss hosting a Samvera regional meeting in the Midwest to replace the national Samvera Connect conference this year. Determine location, timing, themes, and audience.

Key Takeaways:

  • The meeting will likely be held in Indianapolis on September 25-26.

  • Accessibility will be a major theme, focused on user experience/management rather than just software development.

  • Attendance goal is around 50 people.

  • 50, 40, 30 person room and maybe auditorium at IU Indianapolis hosting.

  • IU Bloomington contributing catering up to $3000. PALNI will contribute additional catering needed. PALCI might be able to as way to keep from charging conference costs.

Topics:

Regional Meeting Purpose

  • Opportunity to engage a broader audience than the national Connect conference

  • Can incorporate developer-focused sessions but also focus on users and adoption

  • Important to make it useful for attendees and structure it so they don't feel overwhelmed

Location & Timing

  • Late September/October best time period to avoid conflicts

  • Midwest location makes sense regionally; Indiana is central though some have concerns

  • Indianapolis recommended as convenient with more amenities than other Indiana options

  • Dates flexible depending on venue availability

Themes & Audience

  • Accessibility a key focus - both software and content management

  • Developer-focused sessions could be included as a track

  • Outreach to potential new adopters is another opportunity

Logistics

  • 1.5-2 days recommended for those traveling

  • 50 attendees max so smaller spaces needed, not a large plenary room

  • Budget ~$10K for catering, AV, etc. but facility may be free

Next Steps:

  • Confirm Indianapolis venue and dates

  • Refine program based on themes and audience

  • Promote meeting to potential attendees

⤴ Decisions

  • No labels