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The Partner Meeting is a companion meeting to Connect 2019 and is not for general conference attendees.  It is a business meeting for representatives of Samvera's formal Partner Organizations only.

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Room: 142 Olin Library (available from 8 AM CDT - 7 6 PM CDT)

Date and Time: Monday, 10/21/19

Equipment: Seating for 60 with tables or 100 without tables. Podium with PC, DVD/VCR and projector

Wi-fi: https://it.wustl.edu/home/how-to/connect/

Food/Drink: A light breakfast with tea/coffee and a mid morning & mid afternoon snack will be provided. Lunch will not be provided.

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These details are valid only for the Partner Meeting.


NOTES ARE HERE <-----


Please add your name if you plan to attend the Partner meeting at Connect

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John Weise (University of Michigan)

Brian Hole (Ubiquity)

Glen Horton (University of Cincinnati)

Margaret Mellinger  (Oregon State University)Stuart Kenny (Digital Repository of Ireland) - Attending remotely

Esmé Cowles (Princeton University Library)

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Jon Dunn (Indiana University)

Jim Halliday (Indiana University)

Tim Marconi (UC San Diego)

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Emily Stenberg (Washington University in St. Louis) - tentative

Chrissy Rissmeyer (she/her) (UC Santa Barbara)

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Simeon Warner (Cornell)

Hannah Frost (Stanford)

Jeremy Friesen (University of Notre Dame)

Laura Cappelletti (Duke)

Rory McNicholl (CoSector, University of London)

Robin Ruggaber (University of Virginia)

Mark Bussey (Data Curation Experts) - afternoon only

____________________

Attending remotely:

Maria Whitaker  (Indiana University)

Stuart Kenny (Digital Repository of Ireland)

bess (Data Curation Experts)

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IdeasAgenda - updated with new timings 10/18



Topic
ContactTime EstimationNotes
FacilitatorNotes
9:00-9:15Welcome and housekeepingHarriett Green, Brian McBride & Richard Green
9:15-9:45Samvera Code of Conduct WG recommendationJessica HiltThe Code of Conduct WG has a draft document on conflict resolution to discuss ahead of Connect. (Notes: Partner Meeting 2019 - Code of Conduct Discussion)
9:45-10:00Governance review after first yearRosalyn Metz / Carolyn Caizzi
10-15 mins
The Governance
working
Working Group
required
recommended an annual review of the "new" governance procedures. 
Carolyn says 10-15 minutes top discuss
Partners need to decide how to take
the
this review forward.
10:00-11:00Contribution Model Working Group #2 reportRosalyn MetzReport back and discussion.  Contribution Model Recommendations
11:00-11:15Break

11:15-11:30Vision Statement Hannah Frost and Carolyn CaizziThe Group who worked on the Vision Statement following Partner input at our last meeting will unveil their recommendation!
11:30-11:40Steering by-laws reviewRichard Green
5-10minsReport back and discussion.
Proposal to make a slight addition to the Steering By-laws agreed last yearProposed changes to Bylaws for November 2019
Contribution Model Working Group #2 reportRosalyn Metz60mins
11:40-11:55Fundraising and Financial reportRichard Green
/Jon Dunn15mins

Fundraising Working Group final report: the Group's interim report has been extended by two paragraphs and an appendix to address the possibility of seeking grant funding.  The final (new) appendix, in very slightly modified form, has been added to the website and wiki as a 'community' companion to the technical White Paper.

Report on the changes

caused by

resulting from the merger between DuraSpace and Lyrasis and on 2019 fundraising.

Financial statement

Proposals for fundraising 2020.


11:55-12:25

Report on progress towards permanent appointmentsJon Dunn
30mins

A

Steering sub-committee hopes to have draft job descriptions written no later than this meeting.  Need discussing/approval (subject to a Partner vote?)Spring f2f meeting - host and timeframeRichard/Brian10minsMight it be tagged on to LDCX wherever that is held (which won't be Stanford)?Dates for VC2020?Richard/Brian10minsMight Connect have a 'proper' keynote in 2020?All10minsSubject to a review of how this year's keynote works (won't have taken place, yet) do we think this is a move in the right direction?Fundraising WG final reportJon Dunn, Richard Green15mins

subcommittee of the Steering Group has prepared a job description for the Community Manager role drawing on examples from a number of sources.  Partners need to decide when and how to take the process forward taking into account Samvera's financial position. 

A parallel job description for a Technical Manager has been prepared but this is less well developed - the subcommittee seeks greater clarity from our Partners, technical WGs and teams about the scope envisaged for this job; how does the incumbent's work integrate with existing groups' and where do the various levels of technical decision making sit?

12:25-13:45Lunch (please do not leave belongings in the room during this time)

13.45-14:05Roadmap Council Report

The Roadmap Council is reflecting on what it’s next iteration might look like.

https://docs.google.com/presentation/d/1RMlBXDrGYFIRcSM8yo6LyFcYLFB4CigtoueObzsl4bo/edit?usp=sharing

14:05-14:15CCMWG reportTrey PendragonTechnical Health Report: https://docs.google.com/document/d/157lBPaTC_zk19Einbm5Skux3ieqX9LYVuR3BmeUF5vQ/edit#
14:15-14:25SIGAHR reportRob Kaufmanhttps://docs.google.com/presentation/d/1tIgN1qj4nZaKgxP-pKjKVFOS_ohgrw0V6vRVTXd-g6E/edit?usp=sharing
14:25-14:35Hyku IG reporthttps://docs.google.com/presentation/d/14uou_h0Pxf_SRaE7eQaJj-3k_eyqEy19AmRgub0dRXM/edit?usp=sharing
14:35-14:45Marketing WG report

Karen Cariani

Samvera marketing working group report

14:45-15:30Hyrax WG reportRob Kaufman

To include the WG's resourcing 'ask' for 2020.

https://docs.google.com/presentation/d/1lDotawToJDXEoZE4NMrqE2tU_F-O5OiOu-SGbg7roM0/edit?usp=sharing

15:30-15:45Break

15:45-16:00Review viability and usefulness of partner monthly phone callsKaren Cariani
10mins
Assess the impact and value of the partner meetings.  Who attends regularly? What is accomplished by the phone calls? How can they be improved?   
Roadmap Council reportMark Bussey and others20-25 mins

via email 8/21:  The Roadmap Council is beginning to reflect on what it’s next iteration might look like and realized that we should probably be planning for some kind of report our at Samvera Connect in October.

CCMWG report (group with WG/IG updates)Trey Pendragon? / Mark Bussey?10minsSIGHAR report (group with WG/IG updates)Rob Kaufman10minsHyku IG report (group with WG/IG updates)10minsMarketing WG report (group with WG/IG updates)TBD10minsHyrax WG (group with WG/IG updates)Rob Kaufman30minsHyrax WG ask for 2020
16.00-16:10Spring Partner MeetingBrian McBride & Richard GreenStart the discussion about where and when? Can we tag it on to LDCX wherever and whenever that is taking place?
16:10-16:20Dates/timing for Virtual Connect 2020Richard Green & Brian McBrideWhen? Format?
16:20-16:25Dates for Connect 2020 (Local Host UCSB)

(Caution, contains spoilers): 
https://docs.google.com/presentation/d/115zvaugpkyuTRCC79vkVqIjANOX3Dj2eAwkmQLKQBOM/edit?usp=sharing

16:25-16:35Might Connect have a 'proper' keynote in 2020?Brian McBride & Richard GreenSubject to a review of how this year's keynote works (won't have taken place, yet) do we think this is a move in the right direction?
16:35-17:05Parking lot

Future Partner CallWhat are the assumptions behind programming Samvera Connects (virtual and f2f)? Inclusiveness or selective? Richard Green & Brian McBride
15minsVision Statement Hannah Frost and Carolyn Caizzi15 minutesThe Vision Statement WG should be done with the vision statement in time for the Partner meeting.  We'd like to run it by Partners in this meeting. 
...and if we need to be selective, on what basis?
Dates for Connect 2020 (Local Host UCSB)Chrissy Rissmeyer (she/her)~1 min!
Future Partner CallHow do we increase numbers at Connect?
Richard

Final Agenda (TBD)

8.30-8.458.45-9.159.15-9.4509.45-10.1510.15-10.45

11:00-11:30

11:30-12:0012.00-13.3013.30-13.4513.45-14.1514.15-14.4514.45-15.1515.15-15:3015.30-16:0016.00-16.3016.30-16.4516.45-17.00
Brian McBride & Richard GreenAttendance at Connect is in a downward trend.  Understandable, because people and institutions are generally more experienced with Samvera and don't send so many people to 'on-board'.  But smaller conferences will mean higher registration fees etc...