Connection Info:
- Join from PC, Mac: Skype for Business: Business Join online meeting
Attendees
...
- Welcome and introductions
- Note taker and facilitator arouner
- Additions/changes to agenda?
- Why are we all here?
- Richard, Steering Group liaison
- Brian as Host Committee liaison
- Review communication timelineAndrew, Program Committee Chair
- Review program planning and structure of past Connect conferences
- Monday - partner meeting
- Tuesday morning - workshops: parallel themed or targeted tracks
- Tuesday afternoon - plenary
- Wednesday morning - parallel themed or targeted presentations
- Wednesday afternoon and
- Thursday - unconference and WG/IG meetings
- Friday
- Facilities / Rooms available for conference - info.provided by host committee
- Getting under way
- Soliciting and commissioning content (see Suggestions for Samvera Connect 2017 Program)
- Waffle board for organization and tracking of sessions and speakers (https://waffle.io/samvera-labs/samvera-connect)Call for workshop proposals
- When should we have them due?
- Sessionizer for timetabling unconference sessions
- Useful documents from last year
Review of Review of logistics/toolso
- Samvera wiki
- Google docs-agenda/minutes
- Google listserv (for program committee)
o Sessionizer
" Call for workshop proposals
o When should we have them due?
o- What workshops were valuable/well-attended in the past
o Do we reach beyond Samvera for proposals- ?
- Slack channel
- Next steps
- Solicit proposals
- Set types of events with rooms
Meeting Notes
- Welcome and introductions
- Note taker and facilitator arounerAdditions/changes to agenda?
- (not asked)
- Why are we all here?
- Richard, Steering Group liaison
- Brian as Host Committee liaison
- Everyone else, to design and commission the program for an excellent SC2017!
- Karen created the timeline based on previous notes.
- Call for Mentors and Mentee is new and is moved earlier in the timeline. Last year was the first time.Andrew, Program Committee Chair
- introductions for all, new and returning committee members
- Review of Connect week schedule—Brian McBride
- Monday Monday - partner meeting
- Tuesday morning - workshops: parallel themed or targeted tracksLast year we did not have to recruit people to submit proposals
- Finalize the workshops first, so people can make travel plans
- Last year, we added an intro to community
- Fedora workshop is popular every year
- Tuesday morning - plenary
- feedback suggests: people love the lightning talks
- Tuesday afternoon - poster session
- We ask all the partners to bring a poster
- There was some negative feedback about the noise and space
- Tuesday afternoon - plenary
- Wednesday morning - parallel themed or targeted presentationsconcurrent lightning talks - how many concurrent tracks can we have? 6 rooms are available - doesn't mean we have to have 6 tracks. The rooms are on 2nd and 9th floor.
- Plan out lightning talks ahead of time or let people sign up on that day?
- Wednesday afternoon and
- Thursday - un-conference unconference and WG/IG meetings
- We will have to contact the IG and WG. Last year, some committees did not have any updates. At virtual connect, we used a template and asked chairs to put update based on 3 questions: What has been done, what is the future and who are the chairs and meeting times.
- Recruit people for presenting
- Un-conference is for providing an opportunity to work any cool ideas/topics. Not sure if everyone has a good idea about what un-conference session is. We need to better advertise it
- Soliciting and commissioning content (see Suggestions for Samvera Connect 2017 Program)
- Waffle board for organization and tracking of sessions and speakers (https://waffle.io/samvera-labs/samvera-connect)
- Sessionizer for timetabling unconference sessions
- Useful documents from last year
- one program committee member can be liaison for the scholarship committee
- Feedback suggests: Full conference dinner is not necessary
- Host committee is planning some dine arounds
- Opt-in for first time badge ribbons
- do we want to have a slack channel - yes! Question is where to host it?
- CFP for workshopsFriday
- Richard requested (previously) we address this first (presumably so people can make travel plans etc.)
- Topics to suggest in CFP:
- Intro to Hyrax
- Fedora
- RSpec rspec.info
- Software Carpentry
- Valkyrie
- Collections Extensions Collection Extensions Requirements Working Group
- (Library) Publishing with Samvera
- Contributing to Samvera documentation
- (especially using jekyll https://jekyllrb.com)
- Timeline for workshop CFP messaging:
- Draft CFP for workshops / send to committee–4/03
- EMAIL CFP for workshops (Partners, Community & Tech?) 4/4
- EMAIL REMINDER 4/15
- DEADLINE for submissions 4/27
- Will need to go to meeting alternate weeks beginning in July
- Scheduled meetings (first Tuesday, 10-11 am CST):
- April 3
- May 1
- June 5–will need to reschedule due to conflict with OR 2018 conference (June 4-7, http://www.or2018.net)
- July 3
- August 7
- September 4
- Next steps
- CFP for workshops (see above, 5c)
- Draft CFP for workshops and send to committee for review 4/03–Andrew
- EMAIL CFP for workshops
- 4/4
- Chris volunteered to copy last year's committee Google drive
- Review recommendations from last year's Samvera Connect program committee (from committee members and from attendee feedback)
for (see Suggestions for Samvera Connect 2017 Program)