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Connection Info:
- Join from PC, Mac: Skype for Business:Business Join online meeting
- Or Telephone:
- Dial: +1 646 558 8656 (US Toll) or +1 408 638 0968 (US Toll)
Attendees
- Aaron Collier (Stanford)
- Chris Diaz (Northwestern)
- Hannah Frost (Stanford)
- Brian McBride (Utah–host committee)
- Margaret Mellinger (Oregon State)
- Jennifer Moore (WUSTL)
- John H. Robinson, IV (UCSD)
- arouner (WUSTL)
- Emily Stenberg (WUSTL)
- David Wilcox (DuraSpace)
...
- Welcome and introductions
- Note taker _________ and facilitatorand facilitator arouner
- Additions/changes to agenda?
- Why are we all here?Review
- KarenRichard, administrator and Steering Steering Group liaison
- Chris Brian as Host Committee liaison
- Everyone else, to design and commission the program for an excellent SC2017!
- Review communication timeline
- Andrew, Program Committee Chair
- Review program planning and structure of past Connect conferences
- Monday - partner meeting
- Tuesday morning - workshops: parallel themed or targeted tracks
- Tuesday afternoon - plenaryposter sessionplenary
- Wednesday morning - parallel themed or targeted presentations
- Wednesday afternoon and
- Thursday - unconference and WG/IG meetings
- Friday
- Getting under way
- Soliciting and commissioning content (see Suggestions for Samvera Connect 2017 Program)
- Waffle board for organization and tracking of sessions and speakers (https://waffle.io/samvera-labs/samvera-connect)Call for workshop proposals
- When should we have them due?
- Sessionizer for timetabling unconference sessions
- Useful documents from last year
Review of Review of logistics/toolsTuesday-Workshops
o Wednesday-Main Conference Day 1
o Thursday-Main Conference Day 1
o Friday-Unconference
" Grant overview & project rationale (launch press release at http://samfoxschool.wustl.edu/news/10347)
Review of logistics/tools
o- Samvera wiki
- Google docs-agenda/minutes
- Google listserv (for program committee)
o GitHub/Waffle-for session scheduling
o Sessionizer
" Call for workshop proposals
o- What workshops were valuable/well-attended in the past
o Do we reach beyond Samvera for proposals- ?
- Review feedback from past Connects (documents in Drive) - Q&A
- Slack channel
- Next steps
- Solicit proposals
- Set types of events with rooms
Meeting Notes
- Welcome and introductions
- Note taker Nabeela Jaffer and facilitator kestlund
- Additions/changes to agenda?
- None
- taker and facilitator arouner
- Why are we all here?Review program planning and structure of past Connect conferences ( use waffle board to plan)
- KarenRichard, administrator and Steering Steering Group liaison
- Chris Brian as Host Committee liaison
- Everyone else, to design and commission the program for an excellent SC2017!
- Review communication timeline
- Karen created the timeline based on previous notes.
- Call for Mentors and Mentee is new and is moved earlier in the timeline. Last year was the first time.
- Monday - Andrew, Program Committee Chair
- introductions for all, new and returning committee members
- Review of Connect week schedule—Brian McBride
- Monday - partner meeting
- Tuesday morning - workshops: parallel themed or targeted tracks
- Last year we did not have to recruit people to submit proposals
- Finalize the workshops first, so people can make travel plans Last year, we added an intro to community
- Fedora workshop is popular every year
- Tuesday morning - plenary
- feedback suggests: people love the lightning talks
- Tuesday afternoon - poster session
- We ask all the partners to bring a poster
- There was some negative feedback about the noise and space
- Tuesday afternoon - plenary
- Wednesday morning - parallel themed or targeted presentations
- concurrent lightning talks - how many concurrent tracks can we have? 6 rooms are available - doesn't mean we have to have 6 tracks. The rooms are on 2nd and 9th floor. Plan out lightning talks ahead of time or let people sign up on that day?
- Wednesday afternoon and
- Thursday - un-conference unconference and WG/IG meetings
- We will have to contact the IG and WG. Last year, some committees did not have any updates. At virtual connect, we used a template and asked chairs to put update based on 3 questions: What has been done, what is the future and who are the chairs and meeting times.
- Recruit people for presenting
- Un-conference is for providing an opportunity to work any cool ideas/topics. Not sure if everyone has a good idea about what un-conference session is. We need to better advertise it
- Soliciting and commissioning content (see Suggestions for Samvera Connect 2017 Program)
- Waffle board for organization and tracking of sessions and speakers (https://waffle.io/samvera-labs/samvera-connect)
- Sessionizer for timetabling unconference sessions
- Useful documents from last year
- one program committee member can be liaison for the scholarship committee
- Feedback suggests: Full conference dinner is not necessary
- Host committee is planning some dine arounds
- Opt-in for first time badge ribbons
- do we want to have a slack channel - yes! Question is where to host it?
- Solicit proposals
- Set types of events with rooms
- Friday
- Richard requested (previously) we address this first (presumably so people can make travel plans etc.)
- Topics to suggest in CFP:
- Intro to Hyrax
- Fedora
- RSpec rspec.info
- Software Carpentry
- Valkyrie
- Collections Extensions Collection Extensions Requirements Working Group
- (Library) Publishing with Samvera
- Contributing to Samvera documentation
- (especially using jekyll https://jekyllrb.com)
- Timeline for workshop CFP messaging:
- Draft CFP for workshops / send to committee–4/03
- EMAIL CFP for workshops (Partners, Community & Tech?) 4/4
- EMAIL REMINDER 4/15
- DEADLINE for submissions 4/27
- Will need to go to meeting alternate weeks beginning in July
- Scheduled meetings (first Tuesday, 10-11 am CST):
- April 3
- May 1
- June 5–will need to reschedule due to conflict with OR 2018 conference (June 4-7, http://www.or2018.net)
- July 3
- August 7
- September 4
- Next steps
- CFP for workshops (see above, 5c)
- Draft CFP for workshops and send to committee for review 4/03–Andrew
- EMAIL CFP for workshops 4/4
- Chris volunteered to copy last year's committee Google drive
- Review recommendations from last year's Samvera Connect program committee (from committee members and from attendee feedback)
for (see Suggestions for Samvera Connect 2017 Program)