Connection Info:
...
- Aaron Collier (Stanford)
- Chris Diaz (Northwestern)
- Hannah Frost (Stanford)
- Brian McBride (Utah–host committee)
- Margaret Mellinger (Oregon State)
- Jennifer Moore (WUSTL)
- John H. Robinson, IV (UCSD)
- arouner (WUSTL)
- Emily Stenberg (WUSTL)
- David Wilcox (DuraSpace)
- Richard Green (Steering)
Agenda
- Welcome
- Volunteer for note taker : ; _______ ? facilitator arouner
- Additions/changes to agenda?
- Scheduling future meetings
- change Change next meeting (scheduled for June 5) to not conflict with Open Repositories (June 4-7, 2018)
- New date for June meeting:
- Dates for additional meeting frequency (starting July) as we near the Connect
- Additional dates for July +
- Known Committee members known time-off or missing for future meetings (can write in after meeting)
- change Change next meeting (scheduled for June 5) to not conflict with Open Repositories (June 4-7, 2018)
- Review/confirm conference schedule by days: additions or corrections?
- Monday - partner meeting
- Tuesday morning - workshops: parallel themed or targeted tracksTuesday afternoon - plenary
- Wednesday morning - parallel themed or targeted presentations
- Wednesday afternoon and
- Thursday - unconference and WG/IG meetings
- Friday- Main Conference Day 1
- Thursday - Main Conference Day 2
- Friday - Unconference
- Facilities / Rooms available for conference - info provided by host committee
- Review communication timeline
- Andrew has/will update to adjust to target of earlier Connect
- Review and discuss workshop proposals:
Carolyn Cole (cam156@psu.edu) – Rails Testing Featuring RailsBridge (half-day workshop)
- Nabeela Jaffer () – IManaging – Managing Samvera-based Projects and Services
- Esmé Cowles () & Adam Wead () – Introduction to Valkyrie (half-day workshop)
- Chris Colvard () – Enhanced media playback in a Hyrax app using Avalon components (half-day workshop)
- Lynette Rayle -- Collection extensions workshop
- Rob Kaufman () – several possible workshops:
Keeping your Samvera application up to date ~ we'd talk through upgrade strategies, workflows, best practices and common pitfalls
- Samvera as an API ~ discuss tools and capabilities for building external interfaces (React apps, mobile apps) that use Samvera as an API and data source
- Rails Features ~ 5.2 is almost out, and 5.3 or 6 preview will be out by the time the conference comes around (this is similar, but updated from out 2017 workshop)
- Real world TDD ~ A look at test driven development with Rspec, with an eye toward the balance between best practices and what is really practical
- program planning and structure of past Connect conferences
- Review
- Getting under way
- Soliciting and commissioning content (see Suggestions for Samvera Connect 2017 Program)
- Review tools and processes for planning–who is familiar with and/or has admin access to these?
- Waffle board for organization and tracking of sessions and speakers
- Google drive
- Chris volunteered to clean up?
- Link: program planning and structure of past Connect conferences
- Sessionizer for timetabling unconference sessions
- https://github.com/curationexperts/sessionizer
- Script run (originally created by Peter Binkley) to scrape wiki and put into GitHub repo (above)
- Aaron Collier will check with Justin Coyne and Erin Fahy about sessionizer use and scripts.
- Slack channel?
- Review of past ConnectsReview feedback
- Review of Review of logistics/tool
- program planning and structure of past Connect conferences
- Feedback from past Connects (documents in Drive) - Q&A
- Next steps
- Solicit proposals
- for panels
- What else needs to be done next?
Meeting Notes
- Welcome and introductionsNote taker and facilitator
- Volunteer for note taker: Chris Diaz; facilitator: arouner
- Additions/changes to agenda?
- Scheduling future meetings
- Change next meeting ( not asked)
- Why are we all here?
- Richard, Steering Group liaison
- Brian as Host Committee liaison
- Everyone else, to design and commission the program for an excellent SC2017!
- Richard, Steering Group liaison
- Karen created the timeline based on previous notes.
- Call for Mentors and Mentee is new and is moved earlier in the timeline. Last year was the first time.
- Review of Connect week schedule—Brian McBride
- program planning and structure of past Connect conferences ( use waffle board to plan)
- Monday - workshops: parallel themed or targeted tracks
- Last year we did not have to recruit people to submit proposals
- Finalize the workshops first, so people can make travel plans
- Last year, we added an intro to community
- Fedora workshop is popular every year
- Tuesday morning - plenary
- feedback suggests: people love the lightning talks
- Tuesday afternoon - poster session
- We ask all the partners to bring a poster
- There was some negative feedback about the noise and space
- Wednesday morning - parallel themed or targeted presentations
- concurrent lightning talks - how many concurrent tracks can we have? 6 rooms are available - doesn't mean we have to have 6 tracks. The rooms are on 2nd and 9th floor.
- Plan out lightning talks ahead of time or let people sign up on that day?
- Wednesday afternoon and Thursday - un-conference and WG/IG meetings
- We will have to contact the IG and WG. Last year, some committees did not have any updates. At virtual connect, we used a template and asked chairs to put update based on 3 questions: What has been done, what is the future and who are the chairs and meeting times.
- Recruit people for presenting
- Un-conference is for providing an opportunity to work any cool ideas/topics.
- Not sure if everyone has a good idea about what un-conference session is. We need to better advertise it
- Monday - workshops: parallel themed or targeted tracks
- Soliciting for workshops
- Richard requested (previously) we address this first (presumably so people can make travel plans etc.)
- Topics to suggest in CFP:
- Intro to Hyrax
- Fedora
- RSpec rspec.info
- Software Carpentry
- Valkyrie
- Collections Extensions Collection Extensions Requirements Working Group
- (Library) Publishing with Samvera
- Contributing to Samvera documentation
- (especially using jekyll https://jekyllrb.com)
- Timeline for workshop CFP messaging:
- Draft CFP for workshops / send to committee–4/03
- EMAIL CFP for workshops (Partners, Community & Tech?) 4/4
- EMAIL REMINDER 4/15
- DEADLINE for submissions 4/27
- more
- Review of meeting times for this committee (Samvera program committee)
- Will need to go to meeting alternate weeks beginning in July
- Scheduled meetings (first Tuesday, 10-11 am CST):
- April 3
- May 1
- June 5–will need to reschedule due to conflict with OR 2018 conference (June 4-7, http://www.or2018.net)
- July 3
- August 7
- September 4
- Facilities / Rooms available for conference - info.provided by host committee
- Getting under way
- scheduled for June 5) to not conflict with Open Repositories (June 4-7, 2018)
- New date for June meeting: June 12th, same time
- Dates for additional meeting frequency (starting July) as we near the Connect
- Additional dates for July + (twice per month)
- Committee members known time-off or missing for future meetings (can write in after meeting)
- scheduled for June 5) to not conflict with Open Repositories (June 4-7, 2018)
- Review/confirm conference schedule by days: additions or corrections?
- Monday - partner meeting
- Tuesday - workshops
- Wednesday - Main Conference Day 1
- Thursday - Main Conference Day 2
- Friday - Unconference
- Facilities / Rooms available for conference - info provided by host committee
- Review communication timeline
- Andrew has/will update to adjust to target of earlier Connect
- Review and discuss workshop proposals: all of the workshop proposals look great; however, we ought to solicit workshops for metadata librarians and new adopters. We should also make an effort to have a non-technical introduction to Valkyrie.
Carolyn Cole (cam156 at psu.edu) – Rails Testing Featuring RailsBridge (half-day workshop)
- Nabeela Jaffer () – Managing Samvera-based Projects and Services (length?)
- Esmé Cowles () & Adam Wead () – Introduction to Valkyrie (half-day workshop)
- Chris Colvard (cjcolvar at indiana.edu) – Enhanced media playback in a Hyrax app using Avalon components (half-day workshop)
- E. Lynette Rayle (elr37 at cornell.edu) - Collection Extensions Workshop (length?)
- David Wilcox (dwilcox at duraspace.org) - Fedora Workshop (length?)
- Richard Green - Intro to Samvera (length?)
- Rob Kaufman () – several possible workshops:
Keeping your Samvera application up to date ~ we'd talk through upgrade strategies, workflows, best practices and common pitfalls [first choice of committee]
- Samvera as an API ~ discuss tools and capabilities for building external interfaces (React apps, mobile apps) that use Samvera as an API and data source [second choice of committee]
- Rails Features ~ 5.2 is almost out, and 5.3 or 6 preview will be out by the time the conference comes around (this is similar, but updated from out 2017 workshop)
- Real world TDD ~ A look at test driven development with Rspec, with an eye toward the balance between best practices and what is really practical
- Soliciting and commissioning content (see Suggestions for Samvera Connect 2017 Program)
- Review tools and processes for planning–who is familiar with and/or has admin access to these?
- Waffle board for organization and tracking of sessions and speakers (
- /samvera-connect)
- Google drive
- Available here
- Link: program planning and structure of past Connect conferences
- Sessionizer for timetabling unconference sessions
- https://github.com/curationexperts/sessionizer
- Script run (originally created by Peter Binkley) to scrape wiki and put into GitHub repo (above)
- Slack channel?
- #samvera-connect (private channel)
- Review of past Connects
- Progress so far: call for suggestions (2)
- Scholarships?
- one program committee member can be liaison for the scholarship committee
- program planning and structure of past Connect conferences
- Feedback from past Connects (documents in Drive) - Q&A
- Feedback suggests: Full conference dinner is not necessary
- Host committee is planning some dine arounds
- Opt-in for first time badge ribbons
- Slack channel
- do we want to have a slack channel - yes! Question is where to host it?
- Next steps
- CFP for workshops
- Draft CFP for workshops and send to committee for review 4/03–Andrew
- EMAIL CFP for workshops 4/4
- Review communication timeline –All Review recommendations from last year's Samvera Connect program committee (from committee members and from attendee feedback)
- Solicit proposals for panels
- What else needs to be done next?
for (see Suggestions for Samvera Connect 2017 Program)Next steps