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Participants
Action items from June
Response Team planning (need this place by ~early September)
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Review Action Items from last meeting (above)
Review draft schedule of working group activities between now and October 2021
Next steps for Safety Volunteer Structure
Review and resolve final comments
We’re recommending three terms (2 years) then a break, with the goal is to have a group of trained and experienced responders at any given time.
We’re asking for a 3 month notice on taking a break, so we can ensure a adequately trained responder cohort.
Proposal: share with community in the context of call for Helpers (and Response Team members?)
Next steps for CoC
Review and sign off on the final draft of the CoC Response Plan
Proposed title “Samvera’s Code of Conduct Incident Response Plan” (IRP)
There’s an implication of a need for a checklist from the above document
Today (2021-07-01) As a group we’ve approved this document
Discuss Response Team member vetting process
At present there are no Response Team Members, any and all interested should reach out to Heather (Community Manager). Heather will follow the procedures in Vetting Response Team Members section. Note: we are not yet processing requests to join response team members; that will go out in July.
When will we be ready to send to the community?
Next up: Anti-harassment policy could use a once-over (Anti-Harassment Policy )
CoC will be separate from Anti-harassment (AH) policy
Task: Align the CoC, AH policy, and the incident response procedures (IRP)
Some things in current doc are duplicating language from other documents
Remove duplicated content and create link to separate documents
Accessibility for Inclusivity -
Does Samvera need an accessibility policy?
Action Items
Heather Greer Klein then Alicia M. Morriswill work on aligning CoC, AH, and IRP documents. Finalized by end of July
Hannah Frost When sharing out the Safety Volunteer Structure document, refer to Annalee’s report sections; reformatted for the wiki. “Finalized by end of July”
Jeremy Friesen Work on creating a glossary from Annalee’s report (and tie into Safety Volunteer Structure document) (due with communication from Heather; so mid-July draft)
Hannah Frost will develop a checklist for the IRP (finalized by Samvera Connect)
Heather Greer Klein will create a form for helpers and an option to join the response team. At the end of July, Communicate the IRP, request confirmation of existing helpers membership, solicit new members, ask for membership in response teams. Goal would be to “close” this round of submissions by September 1st (ish) (labor day). (Hannah Frost prepared to offer assistance)
Heather Greer Klein (with guidance from Hannah Frost) Need a document outlining responsibility/obligation/scope for Response members; this is something they could give to their supervisor to say “This is what I’m signing up for?” (Also due at the end of July, and will inform the messaging)