Deliverable: “A process and schedule for multiple Development Congresses to be held at regular intervals every year.”
Questions:
What processes/documentation do we already have?
What processes/documentation do we need to create?
Proposed schedule:
When | Notes | Focus |
|---|---|---|
Fall: October/November | In conjunction with Samvera Connect. In person when that conference is in person | Project ideas that would benefit from time in person |
Winter: February | virtual congress, 5 days. 11:30 - 3:30 ET | Open call for projects; 5 days gives opportunity for longer projects/moving between projects |
Spring: April (probably March for 2020) | ahead of Virtual Connect, virtual congress, 3 days. 11:30 - 3:30 ET | Open call for projects |
Summer: which month? | Virtual, or in person if paired with a boot camp or similar event | Focused on mentorship for new committers |
Communications:
Community Manager makes a call for a planning committee X months before the congress
Planning committee forms, selects dates, creates wiki pages/boards
Call for projects/sign up sent to lists 8 weeks before event
CM will share at Partner meeting, highlight on the wiki, and share in newsletter
Reminder sent to lists one week before
Templates:
Questions:
Can this be templated to the point that only a very small planning team is needed – or even one head facilitator plus the CM? What can the CM do in this process, and what requires a committee or other volunteers?
Scheduling:
...
there was discussion about (in non-pandemic years) planning for one in-person and three virtual events; at least one of the virtual events could focus heavily on mentoring
...
What processes/documentation do we already have?
What processes/documentation do we need to create?