July 2, 2020

Owned by Brian McBride
Last updated: Jul 03, 2020 by Richard Green
2 min read

Date

Connection Info:

Samvera Slack #connect2020pc

Attendees

Agenda Items

  1. Welcome
  2. Additions/changes to agenda
  3. Guest Speaker update document Kevin Kochanski
    1. Next steps?
      RG to contact the British Library (tick) and explore the possibility of a keynote around their shared data repository (given the other 'big players' involved).  If this doesn't work out we should ask Rosalyn Metz at Emory to contact Lauren Klein (see suggestion in linked document above).
      Steering have allocated $500 towards speaker costs; they would want further consultation if a speaker wanted more.
  4. Conference Tools
    1. Sched.com update - Richard Green
      Steering have agreed to $250 to buy a Sched licence for the event.  RG will arrange.
    2. Zoom Webinar
      Zoom webinar provision may be dependent upon having single or parallel track provision.  Decision made to offer single track only, drawing on the experience of others who have already tested the viability of parallel provision.  If we are 'overwhelmed' by presentation proposals we might extend our conference day to accommodate more - keep an open mind for now.  
      IU can probably provide single track provision (tbc) but Emory can likely offer it otherwise.
  5. Call for Proposal Discussion
    1. Time lines
      Dates agreed (these are the genuine deadlines, the initial CfP posting might have dates a couple of weeks earlier):
      Workshops:  Sunday 30th August (~8 weeks out)
      Presentations:  Sunday 13th September (~6 weeks out)
      Lightning talks, Posters, plenary contributions:  Sunday 18th October (giving three or four days to assemble the slide packs etc)
    2. Components
      1. Workshops
      2. Presentations
        Last year there were 34 x 20-25 minute presentations proposed and accepted.
      3. Social Events
      4. Mentoring Program
        Need to put up some preliminary information about a mentoring program.  RG to action.
      5. WG/IG updates
      6. Lightning Talks
      7. Posters
        Need a clear explanation from JF about how this virtual component would work so that it can be explained to potential contributors!
    3. Coordinating messaging
      1. Lists serv
        1. Samvera-Community/Tech/Other
        2. Code4Lib
        3. Islandora
        4. Open repositories
        5. Blacklight
        6. Others?
      2. Slack
        1. Samvera
        2. C4Lib
        3. IIIF
        4. Fedora Commons
        5. Others?
    4. Submissions
      1. Google forms?
        RG to revamp last year's Google forms and share for comment.  Forms need to check what days presenters are available.  Review forms on 7/16 call.
  6. Resourcing/Teams ideas/discussion
    Each team should have a Program Committee member as liaison, others can serve if they have the capacity.  ALL: We should put together a summary of our expectations for each team and discuss our ideas with the Virtual Connect team.
    1. Program Committee
    2. Technical Team
      ...to deal with AV, on-line presentations, Zoom webinar software etc
    3. Presentation Team
      ...think room captains: to work with presenters for timekeeping etc but also 'pre-flight' work. 
    4. Social Organizing Team
      JF has some thoughts about how this team might work.
  7.  Open discussion

Next meeting:

 08:00 PT, 9:00 AM MT, 10:00 AM CT,  11:00 ET, 16:00 UK

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