April 22nd, 2020 Meeting notes

Owned by Brian McBride
Last updated: Apr 26, 2020
2 min read

Date

Connection Info:

Samvera Slack #connect2020pc

Attendees

Agenda Items

  1. Welcomes
  2. SC2020 Discussion - scratch pad
    1. Overview of the in-person format from years past
      Monday: Partner Meeting with parallel dev congress
      Tuesday: Multi-track workshops: full day, morning only, afternoon only
      Wednesday: Plenary session in the am; poster reception in the afternoon (2019 also lightning talks in parallel)
      Thursday: Multi-track presentations and panels
      Friday (to lunch time): unconference sessions
      Themed dinner socials often arranged esp Tuesday & Wednesday evenings
      1:1 mentoring available throughout for interested new folks
    2. Discussion with Virtual Partner Meeting next week
      BM will facilitate a short discussion about possible formats etc.
    3. What program components can we make virtual? Does virtual allow us more options?
      See what we can recreate, but also look to this as an opportunity to do things we haven't done in the past
      Must find a way to capture the non-conference breakout opportunities for both business and social interaction
    4. Possible Formats
      Maybe pre-record presentations and have the synchronous sessions concentrate on Q&A about them? Difficult to get people reliably to look at things in advance if that's unstructured
      Several other conferences are spreading their virtual conference out over days/weeks
      Need to have a discussion about all this during Virtual Connect.  Use that as the end stop and then quickly make decisions and start serious planning.  Rather than an open discussion, seed it with two suggestions of things we know we could do.  Use next call to map these out.
      This is likely to be more work for the Program Committee than a conventional conference.  Need to pace ourselves and not attempt to take on too much.
      ALL seek information about what other conferences are doing to get ideas
    5. Dates/Times (mindful of 7-8  timezones)
    6. other items
  3. Richard update from steering 
  4. Closing items?
  5. Next meeting - Thursday 7th May 8:00am PT, 11:00am ET; 4:00pm UK
    Formulate two scenarios to seed a discussion at Virtual Connect

Action items

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