July 24 Meeting, 3:00-4:00 PM Eastern

Attendees: 

Agenda

• Review from last meeting
  • Action Items:
    • (Adam) Ask Virtual Connect if they have any zoom tips for protecting the room.
    • (Kait) Generate a template for proposing topics. - Room Captain Template
    • Generate an issue template? - Delayed until retrospective review.
    • (Lynette) Find the last dev congress retrospective.
    • (Trey) Send the next meeting
  • Schedule & Format
    • Structure of Day
  • Preparation
    • What should ask ask of attendees in advance?

• Schedule next meeting

Notes

• Virtual Connect Zoom tips (see below)
  • Zoom Regular appears to match better
  • Captains could share URLs to their Zoom meeting
  • (Action Item) Lynette Rayle Add quick policy on wiki regarding what to do if Zoom bomb
    • Host shuts it down immediately
    • Everyone rally to the Samvera #developer_congress channel
• Reviewed Room Captain Template
  • Topic Facilitator Guide - Developer Congress 2020
  • Time slots are dependent on the participants and availability
  • Lynette Rayle will take the detached todo items and move them to a more general spot
• Ways to Gather Topics
  • We will create a Wiki page with team proposals (and a link to the project board)
    
    • This wiki page would have a bulleted list to the room captain template
    • There is a one proposal to many issues relationship
  • Trey Pendragon will create a project board for Dev Congress
  • Kait Sewell will create a wiki page for topic list (e.g. the landing page of all topics)
  • Trey Pendragon will be bringing example boards for our next review
• Walk through of Wiki Build Out
  • Tabs
    • Home, Logistics, Development - for the Developer Congress
    • Planning Group, Planning Meetings, Planning Documents - for the preparation
  • Anna Headley may have a script for the 2019 dev congress, she'll try to dig that up
  • We plan to have a verbal introduction to the proposal on day one (Kait Sewell please add guidance to the Room Captain Template)
  • Lynette Rayle will find links to documents regarding Shared Development Environments
  • Jeremy Friesen find out time slots for Samvera Conference and align our time
    • From July 30, 2020 : 8am PST to 11am PST are the times of Samvera Connect
  • Anna Headley Schedule next meeting for August 7th; need to discuss the day

Feedback from David Schober on Zoom hints/tips for conferences

Zoom Regular

(limit 300 people Northwestern)

- manual acceptance of each person

- can screen share

- Record meeting?

Or

Zoom webinars

- enhanced registration

- Needs a request (from Northwestern) at least

- everyone comes in silent

Recommendation:

- Each room leader should host their own zoom meeting

- Get a protocol for Zoom bombing (immediately shut it down)

- Use a password

- Follow university guideline(s) for Zoom