July 24th Meeting, 3-4 Eastern

Agenda:

• Action item updates
• Review signup templates
• Discussion of notes from previous retrospecive/s
  • Last year's event page has retro notes at the bottom: Developer Congress - Monday 21st October 2019

July 10th Meeting, 3-4 Eastern

Zoom URL: https://princeton.zoom.us/j/97625109580

Attendees: 

• Lynette Rayle
• Adam J. Arling
• Trey Pendragon
• Anna Headley
• Jeremy Friesen
• Kait Sewell

Agenda

• Schedule
  • We have dates but need specific times
  • Daily flow of event including forming groups, check-ins, etc.
• Format
  • What tools will we use to hold / organize this event?
• Preparation
  • What should ask ask of attendees in advance?
• Schedule next meeting

Notes

• Introductions
• Jeremy's working on the 2020 Samvera Connect Planning Committee. Working as a liaison.
• Schedule
  • Dates: November 16 - November 18
  • Connect planning committee looked at the Samvera Virtual Connect window of time, which is 11:30 to 3:30 EST.
  • Who all and what times are people available?
    • People tend to just show up.
    • Time frame should be connect timeframe-esque?
  • There should be some sort of work captain setup.
  • Last year each group had a team lead.
    • We also had a kanban board pre-prepped.
  • Rough plan:
    • Provide a wiki page of available topics.
    • 11:30 AM get together and outline
    • Some time frame for checking back in.
  • Do we require people to register?
    • Yes, because we'll need to prevent zoom bombings and such.
  • We should do more advertisements for this than normal.
  • We need to get deadlines for signing up for a group vs proposing a group.
    • Ensure people can propose topics during the conference.
    • There's about two and a half weeks between Samvera Connect 2020 and the dev congress.
  • We could propose work to do before the beginning of the conference.
  • We can still allow for the spontaneity of the dev congress.
  • Planning proposal:
    • Three weeks  before Samvera Connect 2020 advertise a template for proposing topics.
      • Preparatory topics
    • Announce the topics. Say if they have topics they'd like to definitely happen, please put them on the wiki in the template.
    • From end of Samvera Connect to start of Dev Congress assign captains for each topic. Each Captain should have the following:
      • Meeting place
  • Getting access: Get to the developer-congress channel on Slack and we'll provide the zoom link there.
  • Signup for attending: Wiki.
• Tools
  • Visual Studio's free
  • Zoom Breakout Rooms.
  • Chris Colvard put out some material beforehand on how to pair with visual studio.
  • Google Meet?
• Action Items
  • (Adam) Ask Virtual Connect if they have any zoom tips for protecting the room.
  • (Kait) Generate a template for proposing topics.
  • Generate an issue template? - Delayed until retrospective review.
  • (Lynette) Find the last dev congress retrospective.
  • (Trey) Send the next meeting