Connection info
|
Attendees
Note Taker: Richard Green
Agenda
https://github.com/samvera-labs/samvera-connect/issues
Update on Rooms and other arrangements
WashU provided an updated spreadsheet clearly indicating which rooms are available when. Rooms for the Partner Meeting and possible Developer Congress on Monday are at no, or insignificant, cost to the conference.
RG to offer the Developer Congress space to the tech list with a deadline of end July to commit or not.
WashU team will have registration, hotel and local amenity information on the wiki in time for the Open Repositories conference (10 June).
Need to talk about what we want to record/stream. Knight Centre rooms can do this for $35 per hour.
In due course RG will send notifications that registration is open to all Samvera lists with the message "feel free to forward this email to any colleagues who may be interested".
Workshops
All workshop proposals will be accepted but this means using the Tuesday Hack Space as a workshop venue. RG to send out acceptance emails etc. The workshop proposal (ticket #227) was received too late to deal with and there is no longer space.
Sponsorship
The Fundraising Working Group have identified an initial list of potential sponsors and will begin contacting them in the near future.
Replacement for the Waffle Board
ZenHub seems much the best option and has been deployed.
Code of Conduct WG
Mike Giarlo will convene this immediately following the Open Repositories conference.
Conference program software
AC will talk to Hannah Frost about this next week and report back.
Program structure
Long discussion about having some presentations/panels plus a closing plenary on the Friday morning, moving the unconference to Thursday afternoon. Depends largely on whether it can be roomed: WashU team to see what might be possible in that regard. WashU team also to look at outbound flight times to predict what time East Coast delegate will likely need to leave the conference if they are to get home on Friday without taking a red-eye. Defer decisions until we have better information.
Plenary: RG to ask Rosalyn Metz if the Contribution Model WG need a slot. Limit the time for Hyrax/Valkyrie/Hyku/Avalon reports (15min? 20 min?) and provide guidelines for a common structure. Should we seek an "inspirational" speaker to do a short opening address (akin to the Collegio de Mexico talk in Boston)?
Presentations and panels: consider wording the CfP to encourage more talks about "nitty-gritty" details of a major deployment (not just the software, people etc too) and edge cases (eg metadata in Solr not Fedora).
RG to offer the Developer Congress space to the tech list with a deadline of end July to commit or not.
WashU team will have registration, hotel and local amenity information on the wiki in time for the Open Repositories conference (10 June).
In due course RG will send notifications that registration is open
RG to send out acceptance emails etc. for workshops
AC will talk to Hannah Frost about Sched and report back
WashU team to investigate rooming possibilities for swapping Thursday pm and Friday am blocks. Also to investigate flight times from STL for East Coast delegates.
RG to ask Rosalyn Metz if the Contribution Model WG need a plenary slot.