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Date

Connection Info:

Samvera Slack #connect2020pc

Attendees

Agenda Items

  1. Welcome
  2. Additions/changes to agenda
  3. Conference Calendar (draft)
  4. Guest Speaker Discussion: document
  5. Qualtrics survey data for Virtual Connect 2020
  6.  Workshops
    1. Leaders from 2016-2019
  7. Social Events
    1. History of social events/dinners
  8. Mentoring Program
  9. Conference Registration System
    1. Sched.com?
    2. Others?
  10. Call for Proposal Discussion
    1. Communication strategies
    2. Dates
      1. Connect 2018 (Second Week of October)
        1. Workshops: April 4
        2. Presentations & Panels: June 14
        3. Posters: Aug 16
      2. Connect 2019
        1. Workshops: April 22
        2. Presentations & Panels: June 24
        3. Posters: August 4
      3. Connect 2020
        1. Proposal to send out a single CFP (call for proposals)
    3. Management Systems
      1. Google Forms
      2. Github & Zenhub
  11. Conference Program format discussion - draft calendar
    1. Workshops (1 day)(if possible, before/after plenary)
    2. Plenary (3hrs?)
      1. Guest Speaker
      2. CoD
      3. Steering Updates
      4. Other...
    3. Poster Session discussion (not time bound) https://docs.google.com/document/d/1JHXb92feYHfSSJ39lkPjN-iYG7RVLWPcGSBWtoveCpM/edit?usp=sharing
    4. Presentations
      1. How many days/hrs?
    5. Lightning Talks
      1. How many hours
    6. Unconference
      1. How many days/hrs?
    7. Social Events
      1. .How many days/hrs?
    8. WG/IG updates
      1. The conjecture is this could be done in an hour
  12. Open discussion

Next meeting:

 

Notes from previous meeting:

  1. Virtual Connect Survey Review
    1. Zoom Survey Data here
      1. IIIF is working on a workshop week (June 1st through June 13th)
      2. DEC is working on online workshops
      3. Notch8 is exploring what they are doing with their August workshop (which was scheduled to be face to face)
      4. Suggestion that we might seek a keynote speaker from an institution that would probably never be able to host a conference - Princeton?  Hull?
        Posters:  JF will flesh out some ideas for a (partially?) asynchronous approach involving Google docs
        Lightning talks are likely to be even higher value in the virtual environment.  Need discussion breaks for people to be able to build on the ideas poresented.  Maybe need a group of volunteers ("connectors") to encourage lightning talk proposals.  NJ will put together a proposal.
        Unconference sessions offer the physical conference a wrap-up which facilitates the move to further, asynchronous work.  Need to find a way for people easily to have follow-up conversations.  Discuss this next call.
        Need also to accommodate WG/IG discussions - perhaps Slack Channels offer a way to do these small group discussions.
    2. Plan on 4-6 x 3-hour days (a 15-18 hour time budget).  People can decide how much of this they will engage with if it is structured well.

Action items

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