28 August 2019

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Meeting ID: 253 930 403 
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Meeting ID: 253 930 403 

Attendees

• Brian McBride (Utah - Chair)
• Richard Green
• Emily Stenberg (WUSTL - Host Chair)

Note Taker: Richard Green

Agenda

1. Changes to the agenda?
   
   
2. Local Host Updates
   
   1. Registration – 49 as of this morning!
   2. T-shirt – waiting for design and then will price out more. Planning to visit vendor after Sept. 2.
   3. Sponsorship – EBSCO check deposited. DCE invoice emailed. Notch8 (bronze) and Ubiquity Press (silver) invoices emailed.
      - Need bag/folder decision from EBSCO and will contact them about their 3 registrations.
   4. Other items? – What do we want recorded for plenary session? We will need to arrange AV. Do not plan on recording any workshops or panels/presentations.
   5. Scholarship(s) – Phil will coordinate with scholarship recipient about registration and hotel (4 nights)
3. Plenary Speaker - Heidi Kolk (update) - $500 honorarium
   
1. Ideas for topics
   
   
4. Update on status of CFP Presentations and Panels submissions
   
   1. Review groupings/track ideas - translated into a draft timetable here
   2. What is the structure of each block?  2+2+2?  3+3?
      
   3. Is timing critical in any way?
      
      
5. WG/IG Wednesday session (proposed)
   1. Updates
      
      1. Possible scheduling: 2 PM-3 PM?
   2. Submissions
       
6. Lightning talks
   1. CfP 5 September?
   2. Possible scheduling: 3 PM-4:30 PM ?
      
      
7. Poster Session
   1. Submissions
   2. Possible scheduling: 4:30 PM-5:30 PM ?
      
      
8. Mentor program
   1. Are we planning to run a Mentor program this year?
      1. 2018 list of mentors here; mentees here
   2. If so, who should we approach to coordinate it?
      
      
9. Open discussion
   1. Workshop signups FYI - 26 so far.  Reminder tomorrow.
      
      
10. Next Steps
    
    
11. Future Meetings: 
    
    1. September, 4 (absent: Brian) 
    2. September, 11
    3. September, 18 (absent Richard)
    4. October, 2  (absent Richard)
    5. October, 16