Spring 2023 Partner Meeting

12:30 - 1:00pm

Coffee, water, and snacks available (popcorn, cookies)

1:00 - 1:10pm

Introductions, note taking, agenda

Esmé Cowles

1:10 - 1:50pm

General updates

• Connect and Virtual Connect updates (Heather - 10 minutes perhaps less)

  • GOAL: To inform the community of the Board’s plans for Virtual Connect and Connect 2023

• Cloud reference architecture WG update (Rob - 15 minutes)

  • GOAL: To inform the community of the purpose and work of the working group. Discuss concerns the working group has identified, and help identify solutions.

• Developer Congress Update (Daniel - 15 minutes)

  • GOAL: Inform the community about the work accomplished during the Dev Congress. Discuss any themes or issues that arose, and help identify solutions.

Heather Greer Klein

1:50 - 2:50pm

Code Contributions to Hyrax Code (Jim H - 60 minutes)

• Problem Statement: The numbers of folks actually writing code is dwindling, and we should talk about how to improve that, both among devs, but also among managements who allot developer time.

• GOAL: Identify strategies, or narrow focus working group, for improving contributions to Samvera’s code base

Jim Halliday

2:50 - 3:00pm

Break

3:00 - 4:00pm

Community technology leadership reimbursement model (Kirsten Leonard - 60 minutes)

• Present the current pilot project for the paid Hyrax Tech Lead (continue the current model until July 2024)

• Present Samvera Community Participation Sustainability Working Group Charter: identify the paid positions the community needs, determine how this has worked so far, discuss equity issues (ensuring any paid positions are equitable and fair)

• GOAL: Communicate what we plan to do and how we plan to identify what’s next. Identify individuals that may want to participate in the working group.

Kirsten Leonard

4:00 - 4:50pm

Samvera Motto Activity

• GOAL: an informal activity to generate keywords and ideas to help inform the Outreach & Engagement Group’s work of selecting a new Samvera motto

Heather Greer Klein

4:50 - 5:00pm

wrap up

8:30 - 9:00 AM

Coffee, water, and snacks available (bagels, muffins)

9:00 - 9:05 am

Note taking, agenda review

Esmé Cowles

9:05 - 9:45 am

Accessibility documentation for community projects(

• Formal, published documentation for potential adopters who need VPATs and/or ACRs for tools they use to satisfy institutional or policy requirements

Benjamin Armintor

9:45 - 10:45 am

• Open discussion about consulting / contracting / vendors and the Samvera space. (Heather - 60 minutes)

  • We’ve previously identified that having multiple vendors is indicative of a healthy state of the community.

  • GOAL: Develop an understanding of current realities regarding vendors.

Heather Greer Klein

10:45 - 11:00 am

• 2023 goals next steps (Heather)

  • GOAL: Share progress on the goals so far and work to be done throughout the year

• List of Dreams investigations (Heather)

  • GOAL: Review the list of dreams activities, plans for further investigation. Gather feedback on potential related activities.

Heather Greer Klein

10:50 - 11:00 AM

Break

11:00 - 12:00 AM

Open discussion time

• Time to further discuss previous topics, or to discuss topics that came up during the course of the meeting.

Heather Greer Klein