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Meeting Process

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titleModerator and Note Taker - click to see meeting process...

  1. Standing pre-agenda items (moderator)

    1. Welcome

      • "Welcome everyone, please add your name to the Attendees list.  If you are unable to do so, please let us know, and someone will add you. To any newcomers, Welcome, and please feel free to ask questions. Likewise for all attendees. We strive for an open and accessible conversation around Samvera technology."

    2. Call for new agenda items

  2. Follow Agenda from above (facilitated by moderator) and record notes in Notes section below (note taker)

  3. Standing post-agenda items (moderator)

    1. call for next moderator and note taker (moderator)

      1. Moderator:

      2. Notetaker:

    2. Samvera help follow-up (moderator)

    3. Pull request review (moderator)

  4. Post-meeting action (note taker)

    1. After call, this week's notetaker should create the agenda for the next call:

      1. Open template agenda titled "Samvera Tech Call 2022-xx-xx"

      2. Click on ... in the top right corner, and select copy.

      3. Popup will open for location. It should contain:

        1. Space: Samvera

        2. Parent page: 2022

      4. Select copy. New page should be created.

      5. Modify the title to remove "copy of", update it with the next date, add moderator, notetaker, and any carry-over agenda info. Click Publish. 

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  • Samvera Office Hours / Q&A Sessions (Chris Colvard)

    • Chris helping folks new to community, answering technical questions

    • Onboarding working group that is starting and there used to be newcomers office hours

    • Heather reaching out to onboarding WG members to schedule meetings and get started

    • newcomers time used to be 30 minutes after weekly tech call

    • Dive into Hydra and other documentation is no longer up-to-date so those self-starters aren’t available

    • DCE used to run workshops and that was one way materials were updated (Dive into Hydra)

    • Dev Congress doc updates for READMEs on Github have improved steps for installing but not the fuller docs on how to customize and work with Hyrax and other Samvera tech

    • Samvera KB is more updated than any Dive into docs but it is also not completely current

    • Onboarding WG should help to develop strategy for updating docs and providing docs (possibly HMWG sprint each cycle dedicated to updating documentation and tutorials)

    • Chris put out call to tech list for newcomers/office hours attempt

  • Hyrax release prep steps (Juliet Hardesty)

    • Nurax-dev not auto-deploying from hyrax main at this point - Lynette has PR to merge that will start this

    • Also don’t think there are any analytics connected to Nurax-dev (but can still check that current deploy is not breaking anything with analytics not running)

    • all issues seem to be addressed and tested but check Nurax-dev one more time before releasing

    • tamsin and Julie will meet up to do release (hopefully this week!)

      • set up draft release notes for review - Julie

  • next tech call (skipping next week due to Dev Congress, so Feb 2)

    • Thomas - note-taker

    • Chris - moderator

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