Building Blocks (~30 min)

collection types

• nesting
• sharing
• branding
• discovery
• multiple-membership
• creator/manager permission

admin sets

• workflow
  • 1 step
  • mediated work flow
• visibility
  • embargo
  • leases
  • public | private | institution
  • visibility as policy
    • students submitting DTD cannot embargo
    • temporal permissions to materials

collections

work

• work types
  • one work type to do everything
  • resource type
  • submission tool to get stuff of a certain kind
• nested works - parent and child works
• filesets (vs. using nested works)

How to use admin sets as policy objects

Designing for Use Cases (~1 hour)

Have a use case you are working with that you would like to explore?  Add it here.  A variety of use cases will be selected to serve as examples during the workshop.  We will work through design possibilities and questions during the workshop in order to build a better understanding of the tools we have available to architect our repositories.  We will select 4 uses cases to focus on and discuss 2 as separate systems and look at putting 2 in one system.

Approaches to System Design

Institutional Repository

• How items come into a system?  May have multiple workflows to support many different purposes.

Digital Collection

• Fewer people working with the system.
• More homogenous workflow.

Separate systems vs. one large system. 

• Homogeneous Content
• Various of content

Potential Use Cases for Discussion

Use Case: Self-Deposit

In a self-deposit repository system, any user with a login can add works and files.

• As a logged in user, I want to create new works that are attributed to me and discoverable by the public.
• As a logged in user, I want to be able to organize my works for my own use.
• As a logged in user, I want to be able to organize works to share with others.

Use Case:  Curated Exhibits

In a curated repository, select staff can create content and selectively release it for public consumption.

• As a librarian, I want to select public works to include in a curated exhibit.

Use Case: Mediated Deposit and ETDs

Use Case: Research Data Curation

Use Case: Migration from D-Space to Hyrax

There are many uses for D-Space.  One use is the collection of faculty/staff research for a department on a university campus.

• As a repository manager, I want to create collections for each organizational unit of the university.
• As a faculty/staff member, I want to be able to create new works within my department's collection which are attributed to me.

Use Case: Art Institute of Chicago

Use Case: Journals & Volumes & Issues

Volume typically refers to the number of years the publication has been circulated, and issue refers to how many times that periodical has been published during that year.

Use Case: ... feel free to add another use case

Hands On Activity (~30) 

Using your own use cases or ones we supply, design an approach and solution using the building blocks. 

Group Discussion (~30)

Share back how you designed your repository

Common Customizations to Application Flow

There are several major customizations to flow that I have seen at various institutions.  We could approach it from there.  For example…

• self deposit - start from uploading a work of any type; often using only a single work type
• file oriented - start by selecting the type of file being uploaded which drives work type options, workflow, collections the work can go into
• workflow oriented - start by selecting a workflow
• collection oriented - start by selecting a collection (e.g. ETD, exhibit, etc.) and what happens next depends on what you selected

...

Overview

Workshop leaders:

jrudder at University of North Carolina at Chapel Hill. 

Julie is the Repository Program Manager at UNC Libraries and oversees repositories for IR, digital collections, and born-digital collections. 

Lynette Rayle at Cornell University

Lynette is a ruby developer and architect at Cornell University.  She has been working on Sufia/Hyrax applications since 2014.  She is a core contributor for Hyrax and recently led the efforts to expand the functionality of collections within Hyrax.

Slide deck: http://bit.ly/2Nw8RX1

What We'll Be Discussing 

• Building Blocks (45 min)
• Use Cases (1 hr)
• Break (15 min)
• Hands On Activity (30 min)
• Group Discussion (30 min)

Building Blocks

• Collection Types
• Admin Sets
• Collections
• Works Types
• Works
• Filesets

Use Cases

• Self Deposit
• Mediated Deposit
• Exhibits
• Multiple Use Cases in One System

Hands On Activity

• Bring your own use case to work on in a group or work on a provided use case.
• Hands On Activity Working Area - files provided...
  • use cases to select from - COPY BEFORE EDITING
  • empty worksheet if using your own use case - COPY BEFORE EDITING

Group Discussion

• What did you learn?  What questions do you still have?  And other take aways.