Attendees:
...
- Changes to agenda
- Review annual fundraising text: https://docs.google.com/document/d/1K2Q7qona5IlCeyxrCKG-ghCg4Sc1CFzETcGRj4CPZ5w/edit?usp=sharing
- Should we state a $ goal and if so what? Yes, stick with Jon's suggested $200k
- Move the paragraph "To evolve" to be paragraph #2
- Jon will make minor tweaks as suggested and then this goes to Steering for sign-off.
- Need to coordinate with DuraSpace over how and when to use it.
- 2019 Connect sponsorship
- Should we seek sponsorship?
- Potential problems
- Prospective sponsors whose values are antithetical with ours
- If income is used to increase surplus on conference income which then goes into central funds, community could become dependent on sponsorship income which is never guaranteed - especially dangerous when staffing is involved
- If we recommend taking sponsorship
- Connect 2019 would be as a trial
- Would we be active (seeking sponsorship) or passive (advertising that we'd like some and waiting for it to come)
- If active, who would we approach
- How would we time our "ask" so as not to approach the same sponsors as, say OR, at the same time?
- What would sponsors get in return? Wider awareness of the services they offer - effectively we'd be "selling" contacts. They like to see their name attached to something - eg conference dinner
- Would we accept sponsorship from organizations in the library space offering "competitive" products?
- Have "we" the time (person hours) to do this? Actively seeking sponsorship is very time consuming
- Needs to involve the hosts
- Would we plan this as a one-off or as a repeatable model?
- General feeling that a one year trial would do no harm
- Take a passive approach this year - page where sponsors can sign up
- Need to decide what they get - table, logo on website etc, mention in opening remarks, free registration?
- Need to talk to local hosts about facilities and taking the money (needs to be seen to go to the conference, not to Samvera central in the first instance - Richard will contact them
- Start to develop "levels" of sponsorship and a "prospectus" - Ryan and Jessica will do this with help from all
- Jessica and Jon both have lists of organizations that might be potential sponsors
- Any other business
- Ryan to set up Slack channel for this group
- Ryan to set up Slack channel for this group
- Date of next meeting
- Was - Tuesday 19th February - Big money fundraising (with Brian's contact contributing?) - probably being moved. Need to coordinate with Brian Hole and his contact, Danielle Robinson (Code for Science and Society)
Attendees:
- , who was going to join us and talk about "big" fundraising opportunities. Jon to investigate and advise
- Next few biweekly meeting slots pose problems for one or more people. Jon to post new Doodle?
Fundraising: - ask for a total amount - yes
Off to Steering for review
Sponsorships
Dependency on Sponsors - important but not integral to conference
divert sponsorships to central Samvera funds?
adds to conference - better coffee breaks, etc... although we did good last year
use to lower price of conference as you don't want to create dependencies -
Approach as a trial for 2019
active or passive? - Jon has an OR list
Argument for sponsorship? - services and products direct to Samvera (AWS, ansible, etc...)
Competitors showing support for Open Source - ex libris, ebsco, elsevier
Logo, Comp registrations, table, mention at opening and closing, greeting at poster session
AI: develop levels prospectus - https://docs.google.com/spreadsheets/d/19KOobVRUp3SNvYXLKRkX2xCAud44S_AJeEmxrk2cETY/edit?usp=sharing
AI: list of potential sponsors List of Potential Sponsors
AI: Slack channel for Fundraising WG #fundraising_fun
AI: shift to the 26th? - Richard is away but check in with Brian and Danielle Robinson
Bigger picture fundraising beyond Community Members
Brian Hole had an idea for a guest - Danielle Robinson - Code for Science and Society