Should we state a $ goal and if so what? Yes, stick with Jon's suggested $200k
Move the paragraph "To evolve" to be paragraph #2
Jon will make minor tweaks as suggested and then this goes to Steering for sign-off.
Need to coordinate with DuraSpace over how and when to use it.
2019 Connect sponsorship
Should we seek sponsorship?
Prospective sponsors whose values are antithetical with ours
If income is used to increase surplus on conference income which then goes into central funds, community could become dependent on sponsorship income which is never guaranteed - especially dangerous when staffing is involved
If we recommend taking sponsorship
Connect 2019 would be as a trial
Would we be active (seeking sponsorship) or passive (advertising that we'd like some and waiting for it to come)
If active, who would we approach
How would we time our "ask" so as not to approach the same sponsors as, say OR, at the same time?
What would sponsors get in return? Wider awareness of the services they offer - effectively we'd be "selling" contacts. They like to see their name attached to something - eg conference dinner
Would we accept sponsorship from organizations in the library space offering "competitive" products?
Have "we" the time (person hours) to do this? Actively seeking sponsorship is very time consuming
Needs to involve the hosts
Would we plan this as a one-off or as a repeatable model?
General feeling that a one year trial would do no harm
Take a passive approach this year - page where sponsors can sign up
Need to decide what they get - table, logo on website etc, mention in opening remarks, free registration?
Need to talk to local hosts about facilities and taking the money (needs to be seen to go to the conference, not to Samvera central in the first instance - Richard will contact them
Start to develop "levels" of sponsorship and a "prospectus" - Ryan and Jessica will do this with help from all
Jessica and Jon both have lists of organizations that might be potential sponsors
Any other business
Ryan to set up Slack channel for this group
Date of next meeting
Was - Tuesday 19th February - Big money fundraising (with Brian's contact contributing?) - probably being moved. Need to coordinate with Brian Hole and his contact, Danielle Robinson (Code for Science and Society), who was going to join us and talk about "big" fundraising opportunities. Jon to investigate and advise
Next few biweekly meeting slots pose problems for one or more people. Jon to post new Doodle?
Fundraising: - ask for a total amount - yes
Off to Steering for review
Dependency on Sponsors - important but not integral to conference
divert sponsorships to central Samvera funds?
adds to conference - better coffee breaks, etc... although we did good last year
use to lower price of conference as you don't want to create dependencies -
Approach as a trial for 2019
active or passive? - Jon has an OR list
Argument for sponsorship? - services and products direct to Samvera (AWS, ansible, etc...)
Competitors showing support for Open Source - ex libris, ebsco, elsevier
Logo, Comp registrations, table, mention at opening and closing, greeting at poster session