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Agenda and Notes 

  1. Welcome
  2. Volunteer for note taker:  Facilitator Margaret mellinger 
  3. Facilitator arouner
  4. Additions/changes to agenda? None 
  5. Scheduling/future meetings
    1. Additional meeting dates have been added (all meetings listed):

      1. 2018-04-03 Program Committee
        2018-05-01 Program Committee
        2018-06-13 Program Committee
        2018-07-03 Program Committee
        2018-07-17 Program Committee
        2018-08-07 Program Committee
        2018-08-21 Program Committee
        2018-09-04 Program Committee
        2018-09-18 Program Committee

    2. Committee members known time-off or missing for future meetings (can write in after following meeting)
      1. Andrew: June 25-29; August 6-8, 22-27 (no meeting conflicts)
      2. Margaret: July 13 - 23 , possibly missing 7/17 meeting 
    3. Other scheduling items?
  6. Host Committee
    1. conference site up: https://connect2018.lib.utah.edu (looks great!)
    2. registration open 6/4/2018; announced at OR
    3. issues with workshops unavailable at registration launch?
      1. There will be 1-2 more workshops (Tom Johnson and DCE will lead).  There needs to be a note on the conference site noting that the workshop schedule is not final and that some workshops might be moved from afternoon to morning or vice versa. Logistics will be solidified soon 
    4. number of registrants so far?  
  7. Finalizing workshops:
    1. page (unlinked) listing workshops: SC18 - Workshops at Samvera Connect
    2. spreadsheet with additional information: 
  8. Review/confirm conference schedule by days: additions or corrections?
    1. Monday - partner meeting
    2. Tuesday - workshops
    3. Wednesday - Main Conference Day 1
    4. Thursday - Main Conference Day 2
    5. Friday - Unconference
    1. https://docs.google.com/spreadsheets/d/1F0R3bWU4rD3LhjOfLIsBQw2mlQXfGwWsSZYdw1NYmOA/edit#gid=624287811
    2. Facilities / Rooms available for conference - info provided by host committee
    3. https://docs.google.com/spreadsheets/d/1pTncHSl5JFXu8ORCReAyo0sbU-4MX7aangzr136SHrE/edit#gid=0
    4. host committee: how will workshop info be incorporated into registration form?
    5. last-minute possible additions: intro and advanced Hyrax workshops from DCE
  10. Review communication timelineSoliciting and commissioning content (see Suggestions for Samvera Connect 2017 Program)
    1. Andrew has/will update to adjust to target of earlier Connect
  11. Review and discuss workshop proposals:

    1. Carolyn Cole (cam156@psu.edu) – Rails Testing Featuring RailsBridge  (half-day workshop)

    2. Nabeela Jaffer () – Managing Samvera-based Projects and Services
    3. Esmé Cowles () & Adam Wead () – Introduction to Valkyrie (half-day workshop)
    4. Chris Colvard () – Enhanced media playback in a Hyrax app using Avalon components (half-day workshop)
    5. Lynette Rayle -- Collection extensions workshop
    6. Rob Kaufman () – several possible workshops:

      • Keeping your Samvera application up to date ~ we'd talk through upgrade strategies, workflows, best practices and common pitfalls

      • Samvera as an API ~ discuss tools and capabilities for building external interfaces (React apps, mobile apps) that use Samvera as an API and data source
      • Rails Features ~ 5.2 is almost out, and 5.3 or 6 preview will be out by the time the conference comes around (this is similar, but updated from out 2017 workshop)
      • Real world TDD ~ A look at test driven development with Rspec, with an eye toward the balance between best practices and what is really practical
    1. Thanks Chris for updating!
    2. Next communications:
      1. email CFP for presentations & panels, suggested to go out Thursday (tomorrow)
        1. should be both for panels proposer would like to lead, AND panels they'd like to see (nominating someone else)
        2. previously had people add to wiki page; 2018 version (unlinked) here: SC18 - Suggestions for Connect 2018 Program
        3. There will be 2 rooms in which University of Utah has video capture recording in place.  Suggestion that we might want to offer the use of personal recording equipment (phones) for other sessions. 
          ACTION:  Chris will read a paper that came out about this and summarize at our next meeting on 7/3/2018 
        4. Brian has suggested using Google forms to capture additional information:
          1. Title and description of session
          2. proposer name 
            1. Offering to lead session OR suggesting a session? 
              1. If leading the session, indicate if you are willing to be live streamed or recorded 
              2. If suggesting a session, give suggestion for leader and contact info
                1. Program committee will then ask nominated leader if they can do the session and find out if they are willing to be recorded. 
      2. email announcing that registration for Connect 2018 is open
        1. sent by program or host committee? 
          1. We decided the host committee would send that out 
    3. additional communications upcoming?
  13. Review tools and processes for planning–who is familiar with and/or has admin access to these?
    1. Waffle board for organization and tracking of sessions and speakers
      1. https://waffle.io/samvera-labs
    2.  Google drive
      1. Chris volunteered to clean up?set up for 2018
      2. Link: program planning and structure of past Connect conferences
    3. Sessionizer for timetabling unconference sessions
      1. https://github.com/curationexperts/sessionizer
      2. Script run (originally created by Peter Binkley) to scrape wiki and put into GitHub repo (above)
      3. Aaron Collier will check with Justin Coyne and Erin Fahy about sessionizer use and scripts.
    4. Slack channel?
  14. Review of past Connects
    1. Useful documents from last year
    2. program planning and structure of past Connect conferences
    3. Feedback from past Connects (documents in Drive) - Q&A
  15. Next steps
    1. Solicit proposals for panels
    2. What else needs to be done next?

Meeting Notes

  1. Welcome
  2. Volunteer for note taker: Chris Diaz; facilitator: arouner
  3. Additions/changes to agenda?
  4. Scheduling future meetings
    1. Change next meeting (scheduled for June 5) to not conflict with Open Repositories (June 4-7, 2018)
      1. New date for June meeting: June 12th, same time
    2. Dates for additional meeting frequency (starting July) as we near the Connect
      1. Additional dates for July + (twice per month)
    3. Committee members known time-off or missing for future meetings (can write in after meeting)
  5. Review/confirm conference schedule by days: additions or corrections?
    1. Monday - partner meeting
    2. Tuesday - workshops
    3. Wednesday - Main Conference Day 1
    4. Thursday - Main Conference Day 2
    5. Friday - Unconference
  6. Facilities / Rooms available for conference - info provided by host committee
  7. Review communication timeline
    1. Andrew has/will update to adjust to target of earlier Connect
  8. Review and discuss workshop proposals: all of the workshop proposals look great; however, we ought to solicit workshops for metadata librarians and new adopters. We should also make an effort to have a non-technical introduction to Valkyrie.

    1. Carolyn Cole (cam156 at psu.edu) – Rails Testing Featuring RailsBridge  (half-day workshop)

    2. Nabeela Jaffer () – Managing Samvera-based Projects and Services (length?)
    3. Esmé Cowles () & Adam Wead () – Introduction to Valkyrie (half-day workshop)
    4. Chris Colvard (cjcolvar at indiana.edu) – Enhanced media playback in a Hyrax app using Avalon components (half-day workshop)
    5. E. Lynette Rayle (elr37 at cornell.edu) - Collection Extensions Workshop (length?)
    6. David Wilcox (dwilcox at duraspace.org) - Fedora Workshop (length?)
    7. Richard Green - Intro to Samvera  (length?)
    8. Rob Kaufman () – several possible workshops:

      • Keeping your Samvera application up to date ~ we'd talk through upgrade strategies, workflows, best practices and common pitfalls [first choice of committee]

      • Samvera as an API ~ discuss tools and capabilities for building external interfaces (React apps, mobile apps) that use Samvera as an API and data source [second choice of committee]
      • Rails Features ~ 5.2 is almost out, and 5.3 or 6 preview will be out by the time the conference comes around (this is similar, but updated from out 2017 workshop)
      • Real world TDD ~ A look at test driven development with Rspec, with an eye toward the balance between best practices and what is really practical
  9. Soliciting and commissioning content (see Suggestions for Samvera Connect 2017 Program)
  10. Review tools and processes for planning–who is familiar with and/or has admin access to these?
    1. Waffle board for organization and tracking of sessions and speakers
      1. https://waffle.io/samvera-labs
    2.  Google drive
      1. Available here
      2. Link: program planning and structure of past Connect conferences
    3. Sessionizer for timetabling unconference sessions
      1. https://github.com/curationexperts/sessionizer
      2. Script run (originally created by Peter Binkley) to scrape wiki and put into GitHub repo (above)
    4. Slack channel?
      1. #samvera-connect (private channel)
  11. Review of past Connects
    1. Useful documents from last year
    2. program planning and structure of past Connect conferences
    3. Feedback from past Connects (documents in Drive) - Q&A
  12. Next steps
    1. Solicit proposals for panels
    2. What else needs to be done next?
      1. and scripts–any information on this?
  13. Next steps?
    ACTION:  Brian McBride will send out the next registration communication NEXT Monday 6/18. 
    ACTION:  arouner will send out proposal information soon after 
    ACTION:  Chris Diaz will read a paper that came out about this and summarize at our next meeting on 7/3/2018 
    ACTION:  Margaret Mellinger will draft a google form for program proposals 
    ACTION:  Aaron Collier  wil check in about Sessionizer.