Page Comparison

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• Brian McBride (Utah - Chair)
• Richard Green (regards)
• Karen Cariani (regards)
• Emily Stenberg (WUSTL - Host Co-Chair)
• Margaret Mellinger
• Adam J. Arling

Note Taker: TBD  Adam J. Arling  

Program details on wiki here

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1. Changes to the agenda? 
   
   
2. Local Host Updates Emily Stenberg Mollie Webb
   
   1. Registration - 135 136 total as of 10/12/19; did have 1 cancellation
      
   2. T-shirt -ordering October 1 or 2
   3. Sponsorship - Ordering EBSCO bag this week or next. Awaiting checks from Ubiquity, Notch8. Getting logos, etc – Mollie Webb   (EBSCO doesn't need a table)
      
   4. Rooms - Olin room for Developer Congress is not a computer lab. Will confirm space ASAP.
      When to assign workshops to rooms? When to assign panels/presentations to rooms?
      Meeting with Knight Center October 3.
      
   5. Volunteers - have local volunteers. Will share sign-up to Connect page for attendees.  (Volunteer sign up page will be ready by next week, not tomorrow)
   6. Other items? 
   7. Speaker permission(s) form in Drive at https://docs.google.com/document/d/1HYqHLuH--k5YMKH8sxOblF6iv0VnpcEnl88x00BDTvo/edit (Print and make available for Wednesday morning speakers to sign)
      
3. Closing plenary session Jessica Hilt
   1. What will this consist of? 
      1. retrospective, sharing and processing an event (liked, learned, lacked, longed for) - Jessica Hilt can facilitate
         
         1. Discussion
      2. Samvera Connect 2020 - Chrissy will present.
         

( Confirmed the 4 "L"s as structure of generating content. 
Organize into groups of 4-5 (small groups)?  How do people group up, self-organize, or random?   Probably self organize?
Everyone writes down ideas, then the group breaks up post-it notes into similar groupings.  
Participants have a full stack of note cards each.
Color coded for the 4 "L"s?
Give an introduction to clarify what the 4 "L"s mean and how they'll be used.
Address feedback from last year's conference, give newcomers an opportunity to ask questions?   "What is anyone 'lost' about"?
Needs:  Note takers?  People to help hand out items?  )

1. Unconference Scheduling Discussion 
   
   1. Starting Thursday afternoon?
      (Offering a one hour block Thursday would be helpful.  Working / Interest groups here?  How about 1-2 slots Thursday afternoon for Working / Interest Groups?  4pm slot start (after sessions).  If people need a Working / Interest group slot, it goes in Sessionizer.  )
   2. Extend time Friday AM, push back closing plenary?. Olin 142 (Plenary room) is reserved until 2 pm on Friday.
      (Friday session proposed start at 9am - room will open at 8am.  Assuming people will start filtering out after 12 noon on Friday to catch flights.  Unconference - keep all blocks same amount of time.  3 unconference sessions were scheduled last year.  Slot times are ~ 50 minutes, or have been in the past.  )
      How are unconference topics proposed?  Via software...so people know in advance.
      All unconference requests should be submitted by end of lunch (1:45pm) on Thursday. 
      
      
2. WG/IG Wednesday session
   1. Status check - 4 submissions
      
      
3. Workshop registrations
   1. Status check - 62 submissions
      
      
4. Lightning talks
   1. Status check - 6 submissions
      
      
5. Poster Session
   1. Status check - 3 submissions
      
      
6. Sessionizer Aaron Collier
   1. Status check
      
      1. Thoughts on making sessionizer available 1 week before conference? We have received some emails regarding scheduling WG/IG meetings
7. Mentor program
   1. Status check
      
      
8. Program Slides and Notes
   1. Encourage all participants to store their presentation/workshop slides/documents in the SC19 Google Drive share
   2. Workshop/presentation notes for each event
9. Open discussion
   
   
10. Future Meetings: 
    
    1. October, 16 (absent Karen)

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