...
- Welcome / Check attendees list (above)
- Volunteer for note taker:
- Facilitator arouner
- Additions/changes to agenda? None
- General comments on where we are / progress?
- Anything criticisms etc. on what we've done so far?
- Any items critical to address in the next 2 weeks (we can list here and then add as actions items below)
- Scheduling/future meetings (just for reference)
- Additional meeting dates have been added (all meetings listed):
2018-04-03 Program Committee
2018-05-01 Program Committee
2018-06-13 Program Committee
2018-07-03 Program Committee
2018-07-17 Program Committee
2018-08-07 Program Committee
2018-08-21 Program Committee
2018-09-04 Program Committee
2018-09-18 Program Committee
- Committee members known time-off or missing for future meetings (can write in following meeting)
- Andrew: June 25-29; August 6-8, 22-27 (no meeting conflicts)
- Margaret: July 13 - 23 , possibly missing 7/17 meeting
- Emily: July 30-August 3 (no meeting conflicts)
- Other scheduling items?
- Additional meeting dates have been added (all meetings listed):
- Host Committee
- conference site up: https://connect2018.lib.utah.edu
- registration
- open 6/4/2018; announced at OR
- Brian sent registration announcement
- issues with workshops unavailable at registration launch?
- There needs to be a note on the conference site noting that the workshop schedule is not final and that some workshops might be moved from afternoon to morning or vice versa.
- number of registrations so far?
- Finalizing workshops:
- Are additional workshops confirmed?
- i.e. Tom Johnson and DCE will lead
- page (unlinked) listing workshops: SC18 - Workshops at Samvera Connect
- spreadsheet with additional information: https://docs.google.com/spreadsheets/d/1F0R3bWU4rD3LhjOfLIsBQw2mlQXfGwWsSZYdw1NYmOA/edit#gid=624287811
- Facilities / Rooms available for conference - info provided by host committee
- https://docs.google.com/spreadsheets/d/1pTncHSl5JFXu8ORCReAyo0sbU-4MX7aangzr136SHrE/edit#gid=0
- host committee: how will workshop info be incorporated into registration form?
- last-minute possible additions: intro and advanced Hyrax workshops from DCE
- Are additional workshops confirmed?
- Review communication timeline
- Thanks Chris for updating! Next communications:
- email CFP for presentations & panels, suggested to go out Thursday (tomorrow)
- should be both for panels proposer would like to lead, AND panels they'd like to see (nominating someone else)
- previously had people add to wiki page; 2018 version (unlinked) here: SC 18 - Suggestions for Connect 2018 Program
- There will be 2 rooms in which University of Utah has video capture recording in place. Suggestion that we might want to offer the use of personal recording equipment (phones) for other sessions.
ACTION: Chris will read a paper that came out about this and summarize at our next meeting on 7/3/2018 - Brian has suggested using Google forms to capture additional information:
- Title and description of session
- proposer name
- Offering to lead session OR suggesting a session?
- If leading the session, indicate if you are willing to be live streamed or recorded
- If suggesting a session, give suggestion for leader and contact info
- Program committee will then ask nominated leader if they can do the session and find out if they are willing to be recorded.
- Offering to lead session OR suggesting a session?
email announcing that registration for Connect 2018 is opensent by program or host committee? We decided the host committee would send that out Panels & Presentations Call - initial call and deadline clarification sent
- What is access to Margaret's Google form?
- Has anyone had a chance to see how many submissions so far?
- Recommendations from the committee on additional panels/discussion sections?
- Review communication timeline
- Next communications:
- REMINDER CFP for presentations & panels in two weeks?
- additional communications upcoming?
- Next communications:
- Review tools and processes for planning–who is familiar with and/or has admin access to these?
- Waffle board for organization and tracking of sessions and speakers
- Google drive
- Chris set up for 2018
- Link: program planning and structure of past Connect conferences
- Sessionizer for timetabling unconference sessions
- https://github.com/curationexperts/sessionizer
- Script run (originally created by Peter Binkley) to scrape wiki and put into GitHub repo (above)
- Aaron Collier will check with Justin Coyne and Erin Fahy about sessionizer use and scripts–any information on this?
- Next steps?ACTION STEPS from last meeting:
ACTION: Brian McBride will send out the next registration communication NEXT Monday 6Monday 6/18. –DONE
ACTION: arouner will send out proposal information soon after after–DONE
ACTION: Chris Diaz will read a paper that came out about this (?) and summarize at our next meeting on 7/3/2018 2018
Does anyone recall the paper Chris referenced?
ACTION: Margaret Mellinger will draft a google form for program proposals proposals–DONE
ACTION: Aaron Collier wil check in about Sessionizer. - NEXT ACTION STEPS: