Page Comparison

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Or Telephone:
Dial: +1 650 724 9799 (US, Canada, Caribbean Toll) or +1 833 302 1536 (US, Canada, Caribbean Toll Free)

Meeting ID: 243 538 521
International numbers available: https://stanford.zoom.us/zoomconference?m=oyt-qhPNXM152-LyjZnHctA27cZsGzJj

WORKING

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Agenda

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Who will present

Review list of existing partners.

Discussion regarding partners to sunset: RockHall and possibly DuocUC?

Day 1: Thursday March 29th, 2018. 9am - 5pm

30 minsSunsetting Partners

Richard Green

Time	Agenda Topic	Presenters	Notes
9:00am - 9:30am 30 mins

2017 Annual ReportRichard Green

• Samvera 2017 Annual Report

30 minsUsing Hyrax

Carolyn Caizzi

• Who is using Hyrax?

60

Housekeeping		Welcome Logistics Agenda Review Agenda Amendments
9:30am - 10:15am 45 mins	Components Maintenance Working Group Update	Trey Pendragon Benjamin Armintor bess tamsin johnson	Goals of Phase 1 of the working group Deliverables of Phase 1: Product Owner selection process Product Owner role definition Core component definition and list Deprecation process Audit of our code repositories: https://docs.google.com/spreadsheets/d/1IICaXpwzxSFPB_G7k4jzUiPMTmT5OulUQKtF0jSYqvM/edit#gid=0 Dependency report (what’s being used and how widely): https://github.com/samvera-labs/core-dependency-report Charter for Phase 2: https://docs.google.com/document/d/13FXhC8fMu0L_sYipylIR1coXLmJ0hYvMhdJsP9XSR6Y/edit#heading=h.oqjg75hs7nci

90

Discussion
Break 10:15am - 10:30am
10:30am - 11:00am 30 mins	Core Components Maintenance Working Group Update	[see above]	[see above]
11:00am - 11:30am 30 mins	Samvera Governance Working Group: Roadmap Council	Carolyn Caizzi Simeon Warner	How does the Roadmap Council differ from the CCMWG How do the groups work together
Lunch 11:30am - 1:00pm
1:00pm - 2:15pm 75 mins	Resourcing and Planning	Various Presenters	Presentations Hyrax. Steve Van Tuyl. Progress on roadmap. 10 minute presentation. Avalon. Jon Dunn, rsteans. Upcoming community sprints. 15 minute presentation. Analytics. Steve Van Tuyl. Finishing first milestone. Finding resources for the next one. 5 minute presentation Bulk Ingest/Export/Edit. Steve Van Tuyl. Update from working group. 5 minute presentation Permissions. Jeremy Friesen. Current analysis and use case gathering. 5 minute presentation Valkyrie. Trey Pendragon. Update on development. 5 minute presentation. Documentation. Collections Extension. Discussion Are there upcoming sprints that you'll be able to provide developer support for? Do any of these things depend on each other? Are there dependencies or priorities not addressed here?

Day 2: Friday March 30th, 2018. 9am - 5pm

Break 2:15pm - 2:30pm
2:30pm - 3:15pm 45 mins	Resourcing and Planning	[see above]	[see above]
3:15pm - 3:45pm 30 mins	Using Hyrax	Carolyn Caizzi	Who is using Hyrax?
Break 3:45pm - 4:00pm
4:00pm - 4:30pm 30 mins	2018 Virtual Samvera

Meeting

Connect	Karen Cariani Jon Dunn	Should we have another one? How will we pull it together?
4:30pm - 5:00pm 30 mins	Housekeeping		Review of Parking Lot Review of Day 2 Agenda Agenda Amendments
Day 2: Friday March 30th, 2018. 9am - 5pm
Time	Agenda Topic	Presenters	Notes
9:00am - 9:30am 30 mins	Housekeeping		Welcome Logistics Agenda Review Agenda Amendments
9:30am - 9:45am 15 mins	2017 Annual Report	Richard Green	Samvera 2017 Annual Report
9:45am - 10:15am 30 mins	Sunsetting Partners	Richard Green	Review list of existing partners. Discussion regarding partners to sunset: RockHall and possibly DuocUC?
Break 10:15am - 10:30am
10:30am - 11:30am 60 mins	Samvera Governance Recommendation Review	Carolyn Caizzi rsteans	Review of recommendations Review of voting procedures for the recommendations Discussion
Lunch 11:30pm - 1pm
1:00pm - 1:30pm 30 mins	Samvera Governance: Steering	Mark Bussey	What does Steering do? What is the time commitment like? Question and Answer period?
1:30pm - 2:15pm 45 mins	Samvera Governance: Contribution Model Working Group	Mark Bussey Richard Green Nabeela Jaffer Carolyn Caizzi	Information collection Review of what has happened in the past (Steering's thoughts, SGWG thoughts) How does that impact the working group What do we know now about what we are trying to raise funds for Forming a working group Goals of the group; In scope work; Out of scope work
Break 2:15pm - 2:30pm
2:30pm - 3:00pm 30 mins	Hiring Centralized Staff		How do folks view community management How do we work with DuraSpace
3:00pm - 4:30pm 90 mins	Overflow Space		New agenda topics Overflow should discussions go long
4:30pm - 5:00pm	Housekeeping		Review of Parking Lot Review of Action Items Wrap-up

Suggested Topics 

• Samvera Governance Working Group Update
• 2018 Fund raising.  This may bleed into resourcing and planning.
  • Steering will be working with DuraSpace to coordinate a fund-raising drive beginning almost immediately after the meeting.  We need to present a clear message around the need for funds - not just for possible staff but also for other resourcing and initiatives.  It is anticipated that we will be asking contributors for a three-year funding commitment (where possible) in order that we can guarantee some stability for any staff appointed.  Steering are willing to manage the fundraising but will welcome help from any individuals who would like to become involved.  A funding group will need to be pretty nimble to get things underway quickly.
• 2017 Annual Report
• 2018 Virtual Samvera meeting
• Sunsetting Partners (Steering Group are minded to unilaterally remove one or two Partners from our list due to long-term inactivity - technically this requires a majority vote of all other Partners)
• Resourcing and Planning
• Update from Component Maintenance WG; maybe updates from all WGs?
• Maybe during Resourcing and Planning–can we discuss who is adopting Hyrax and who decided not to? Also, can we talk about which Partners have developer resources they could contribute for the next year?
• Updating the technical pages of the wiki

  • The pages look to be woefully out of date and I wonder if the Partners might commission a small Working Group to deal with that – ahead of it becoming one of the responsibilities of a technical manager (as and when)?

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