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TimeItemWhoNotes
15 min

House keeping: update about phone call with Mark and Richard;

see re-written intro in doc: https://docs.google.com/document/d/1DtKOO8MJTU7k6svMrvO2lM_ZrMep1-6s0xVOSf05PUI/edit?usp=sharing

notes from the meeting: https://docs.google.com/document/d/1ja_ZgJVjBea8EH-DoVRs3JVk6ya8q-kX_iPHKsKufaE/edit

Rosy, Carolyn, Mark
 60 min

There are 11 items that need to be decided.

https://docs.google.com/document/d/1DtKOO8MJTU7k6svMrvO2lM_ZrMep1-6s0xVOSf05PUI/edit?usp=sharing

  1. Comment about vote and contribution model in beginning--Can this be resolved now? Resolved

  2. Not more than one rep from any given Partner shall serve on the newly formed Steering. Need to come to agreement. Steering does not like this idea. Also need to come to agreement about when new election happens and subsequent.

  3. If the agreement is only one rep from one institution, that should cover the issue of whether people need to rotate off if they move institutions or do we need to specify?

  4. Steering Meeting in person once per year- yay or nay?

  5. Can we just say - “Will elect a Chair and Chair-Elect from among their membership”?  And let Steering sort it out in the bylaws. ⅓ restriction comment.

  6. Partners will have input to decide on order of which position will be hired first - Technical or Community Manager position.  Yay or nay? Do we say Tech Manager first?

  7. Principles for contribution model added - Partners will develop a contribution model which will get voted on, based on 4 Principles - Do we need to include all the verbage and brainstorming in this document?

  8. Contribution Model–new WG or this one?

  9. Resolved what happens when a PO steps away

  10. Support Simeon’s comments about Components Council making language stronger?

  11. Standing Working Groups?  Do we need this?

Rosy, Carolyn

 

15 min

Recap the sending out, the voting, next steps

Carolyn, Rosy, Ryan



Components Council versus Roadmap Council - Because Avalon and HyRax are not technically Components - and not hosted in Hyrax Github

...

  •  Update the term components council to roadmap council
  •  Update the overview section to talk about the documentation we've generated being available to future working groups
  •  Add a qualifier to say July or end of summer at the latest
  •  Remove the requirement for in person once per year
  •  “Will elect a Chair and Chair-Elect from among their membership”?  And let Steering sort it out in the bylaws.

Other action items

  •   

Meeting Notes


Housekeeping:  Mark, Ryan, CC, Rosy, Richard Green - talk about what we're actually voting on - 

...

  1. Steering Meeting in person once per year- yay or nay?

Cost may be problematic - remote participation?  Financial lever to that.  Recommend f2f - but remote for those who can't be there.  Don't codify that you HAVE to be there in person (tie steering to existing events), 

Are meetings cumpolsory?  If you miss X meetings, you're out?  AGREEMENT:  Remove language for in-person attendance


  1. Can we just say - “Will elect a Chair and Chair-Elect from among their membership”?  And let Steering sort it out. ⅓ restriction comment.

Have them sort it out.  We just like Chair and Chair Elect!  AGREED


  1. Partners will have input to decide on order of which position will be hired first - Technical or Community Manager position.  Yay or nay? Do we say Tech Manager first?

  2. Principles for contribution model added - Partners will develop a contribution model which will get voted on, based on 4 Principles - Do we need to include all the verbage and brainstorming in this document?

  3. Contribution Model–new WG or this one?

  4. Resolved what happens when a PO steps away

  5. Support Simeon’s comments about Components Council making language stronger?

  6. Standing Working Groups?  Do we need this?