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green = works as expected and agreed uponred = does NOT work as expected and agreed uponyellow = unsure




Consensus vs.
Needs Confirmaton
Behavior
Access Role


Works now for Collections

Expected to work
based on description for Collections
Works now for
Admin Sets		Expected to work
based on description for
Admin Sets
Comments
Impacting collections/adminsets
√



edit_access in solr_doc to collection/adminsetmanagerYESmanager can modify collection metadata

YES

manager can edit the set metadata, participants, and release and visibility settings
√




depositorNO
NO

√




viewerNO
NO













√



read_access in solr doc to collection/adminsetmanagerNO
NO

√


Should depositors have read access?
I propose an additional setting for sharing that allows this to be ON/OFF for a collection type.
depositorNOdepositor can view the collectionNO

In general...

  • for collections, you likely will want depositors to have read_access.  For example, if a team is jointly curating a collection, depositors to the collection will want to view the collection.
  • for admin_sets, you may not want depositors to have read_access. For example, if you only use the default admin set, you may not want to grant all users access to view that admin set.
√


I propose that Viewer of admin sets SHOULD have read access.
viewerYESviewer can view the collection even if the visibility permissions of the collection otherwise would not permit them to view it.NO
Rationale...
A user who is granted special access to a collection/admin set have a higher need to be able to see the collection/admin set's metadata and list of works.












√



access to collection/adminset indexmanagerYES
YES

√


If granted read access, depositors will see admin sets in Managed Collections.
depositorYESdepositor can view the collectionNO
Depositors do NOT see admin sets in Managed Collections.

NOTE: Managed Collections does not yet exist at master.
√


If granted read access, viewers will see admin sets in Managed Collections.
viewerYESviewer can view the collection even if the visibility permissions of the collection otherwise would not permit them to view it.NO

Viewers do NOT see admin sets in Managed Collections.

NOTE: Managed Collections does not yet exist at master.


















create collection/adminsetany userSORT OF
ADMINs only
For collections, who can create collections of a particular type is limited to collection type managers and creators.  The admin set collection type also controls who can create admin sets, but the collection type for admin sets is hard coded to only allow admins to do this.












√



delete collection/adminsetmanagerYESmanager delete the collectionYES

√




depositorNO
NO
Can't see admin sets.  Need to re-test after granting read access.
√




viewerNO
NO
Can't see admin sets.  Need to re-test after granting read access.












√



access to collection/adminset show pagemanagerYES

YES


via :edit access to the collection
√


Determined by having read access to the collection/adminset.
depositorNOdepositor can view the collectionNO
PROPOSED change to YES-- via :read access to the collection & admin set
√


Determined by having read access to the collection/adminset.
viewerYES
NO


PROPOSED change to YES for admin sets -- via :read access to the admin set












√



access to collection/adminset edit pagemanagerYESmanager can modify collection metadataYESmanager can edit the set metadata, participants, and release and visibility settings
√




depositorNO
NO

√




viewerNO
NO


















add works to collection/adminsetmanagerYESmanager can add to and remove works from the collectionYES





Granting read access will allow depositor to add works from admin show page.
depositorYESdepositor can add works to to the collectionYESdepositor can add new works to this administrative set

Currently, without read access to collection, the user a depositor can only add works to a collection via Work → Relationship Tab OR via bulk add to collection on Dashboard → Works index page.

PROPOSED change to grant depositor read access will allow depositors to add works from the collection admin show page.







viewerNO
NO


















remove works from collection/adminsetmanagerYES, IFmanager can add to and remove works from the collection

NO
(based on if)


YES IF requires_membership? false

NO IF requires_membership? true

NOTE: Admin sets has requires_membership == true








depositor?
?







viewerNO
NO


















move works between collection/adminsetmanagerYESmanager can add to and remove works from the collectionYES

YES when moving between collections of the same type

YES when moving between different collection types IF requires_membership? false

Minimally, manager has to be a manager/depositor to both collections

NOTE: Move is currently only allowed from edit work Relationships tab, by selecting different collections/admin set.







depositorNO
NO
Requires edit access to the work.






viewerNO
NO





Consensus vs.
Needs Confirmaton
Behavior
Access Role


Works now for Collections

Expected to work
based on description for Collections
Works now for
Admin Sets		Expected to work
based on description for
Admin Sets
Comments
Impacting works





edit_access in solr_doc to new worksmanagerYESmanager can edit work metadataYESmanager can edit work metadataApplied at create time when a work is created in just one collection.  Admin set participants are applied every time a work is created.  Collection and admin set permissions are additive.






depositorNO
NO







viewerNO
NO


















read_access in solr doc to collection/adminsetmanagerNO
NO







depositorNOdepositor can view the collectionNO







viewerYESviewer can view it even if the visibility permissions of the collection otherwise would not permit them to view itYESviewer can view works in the set regardless of the visibility settings applied to the workApplied at create time when a work is created in just one collection.  Admin set participants are applied every time a work is created.  Collection and admin set permissions are additive.





All other access to works is based on the edit and read access grants and is controlled by the standard abilities process.

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