...
green = works as expected and agreed upon | red = does NOT work as expected and agreed upon | yellow = unsure | ||||||||||||
Consensus vs. Needs Confirmaton | Behavior | Access Role |
| Expected to work based on description for Collections | Works now for Admin Sets | Expected to work based on description for Admin Sets | Comments | |||||||
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Impacting collections/adminsets | ||||||||||||||
edit_access in solr_doc to collection/adminset | manager | YES | manager can modify collection metadata | YES | manager can edit the set metadata, participants, and release and visibility settings | |||||||||
depositor | NO | NO | ||||||||||||
viewer | NO | NO | ||||||||||||
read_access in solr doc to collection/adminset | manager | NO | NO | |||||||||||
Should depositors have read access? I propose an additional setting for sharing that allows this to be ON/OFF for a collection type. | depositor | NO | depositor can view the collection | NO | For collections, I believe depositor SHOULD be given In general...
For admin_sets. I believe depositor SHOULD NOT be given read_access. Or perhaps make it optional. Rationale - You wouldn't want the default_admin_set to grant read_access to all depositors b/c that may include all logged in users which holds all works. | viewer | YES | NO |
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I propose that Viewer of admin sets SHOULD have read access. | viewer | YES | viewer can view the collection even if the visibility permissions of the collection otherwise would not permit them to view it. | NO | Rationale... A user who is granted special access to a collection/admin set have a higher need to be able to see the collection/admin set's metadata and list of works. | |||||||||
access to collection/adminset index | manager | YES | YES | |||||||||||
If granted read access, depositors will see admin sets in Managed Collections. | depositor | NOYES | depositor can view the collection | NO | Depositors do NOT see admin sets in Managed Collections. | |||||||||
If granted read access, viewers will see admin sets in Managed Collections. | viewer | YES | NO | NOviewer can view the collection even if the visibility permissions of the collection otherwise would not permit them to view it. | NO | Viewers do NOT see admin sets in Managed Collections. | ||||||||
create collection/adminset | managerany user | SORT OF | YESADMINs only | For collections, who can create collections of a particular type is limited to collection type managers and creators. | depositor | NO | NO | viewer | NO | NO | . The admin set collection type also controls who can create admin sets, but the collection type for admin sets is hard coded to only allow admins to do this. | |||
delete collection/adminset | manager | YES | manager delete the collection | YES | ||||||||||
depositor | NO | NO | Can't see admin sets. Need to re-test after granting read access. | |||||||||||
viewer | NO | NO | Can't see admin sets. Need to re-test after granting read access. | |||||||||||
access to collection/adminset show page | manager | YES | YES | via :edit access to the collection | ||||||||||
Determined by having read access to the collection/adminset. | depositor | NO | depositor can view the collection | NO | PROPOSED change to YES-- via :read access to the collection & admin set | |||||||||
Determined by having read access to the collection/adminset. | viewer | NOYES | NO | PROPOSED change to YES for admin sets -- via :read access to the collectionadmin set | ||||||||||
access to collection/adminset edit page | manager | YES | manager can modify collection metadata | YES | manager can edit the set metadata, participants, and release and visibility settings | |||||||||
depositor | NO | NO | ||||||||||||
viewer | NO | NO | ||||||||||||
add works to collection/adminset | manager | YES | manager can add to and remove works from the collection | YES | ||||||||||
Granting read access will allow depositor to add works from admin show page. | depositor | YES | depositor can add works to to the collection | YES | depositor can add new works to this administrative set | Currently, without read access to collection, the user can only add works to a collection via Work → Relationship Tab OR via bulk add to collection on Dashboard → Works index page. PROPOSED change to grant depositor read access will allow depositors to add works from the collection admin show page. | ||||||||
viewer | NO | NO | ||||||||||||
remove works from collection/adminset | manager | YES, IF | manager can add to and remove works from the collection | NO | YES IF requires_membership? false NO IF requires_membership? trueNOTE: Admin sets has requires_membership == true Minimally, manager has to be a manager/depositor to both collections | |||||||||
depositor | ? | ? | Minimally, manager has to be a manager/depositor to both collections | |||||||||||
viewer | NO | NO | ||||||||||||
move works between collection/adminset | manager | YES | manager can add to and remove works from the collection | YES | YES when moving between collections of the same type YES when moving between different collection types IF requires_membership? false Minimally, manager has to be a manager/depositor to both collections NOTE: Move is currently only allowed from edit work Relationships tab, by selecting different collections/admin set. | |||||||||
depositor | ?NO | ? | Minimally, depositor has to be a manager/depositor to both collectionsNO | Requires edit access to the work. | ||||||||||
viewer | NO | NO | ||||||||||||
Consensus vs. Needs Confirmaton | Behavior | Access Role |
| Expected to work based on description for Collections | Works now for Admin Sets | Expected to work based on description for Admin Sets | Comments | |||||||
Impacting works | ||||||||||||||
edit_access in solr_doc to new works | manager | YES | manager can edit work metadata | YES | manager can edit work metadata | Applied at create time when a work is created in just one collection. Admin set participants are applied every time a work is created. Collection and admin set permissions are additive. | ||||||||
depositor | NO | NO | ||||||||||||
viewer | NO | NO | ||||||||||||
read_access in solr doc to collection/adminset | manager | NO | NO | |||||||||||
depositor | NO | depositor can view the collection | NO | |||||||||||
viewer | YES | viewer can view it even if the visibility permissions of the collection otherwise would not permit them to view it | YES | viewer can view works in the set regardless of the visibility settings applied to the work | Applied at create time when a work is created in just one collection. Admin set participants are applied every time a work is created. Collection and admin set permissions are additive. | |||||||||
All other access to works is based on the edit and read access grants and is controlled by the standard abilities process. |
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