CMWG 9th May 2018

Connect:

Platform details tba

Attendees:

Julie Allinson (CoSector, London)

Karen Cariani (WGBH, Boston)

Nora Egloff (Lafayette College)

Richard Green (University of Hull)

Ryan Steans (Northwestern)

Annie Wu (Houston)

Agenda

1. Introductions
2. Changes to the agenda
3. Working Group Charter
   1. Is the Charter as drafted acceptable or does it need tweaking?
4. Initial tasks
   1. Is Richard's personal summary of the WG's task broadly accurate?

      1. For a number of years Partners have struggled to understand just what is expected of them as Partners and, conversely, the Community has been a little fuzzy as to what they might get back in return.  The decision to move towards one or two permanent staff, and the consequent need for a reliable and substantial funding stream, has brought this issue to the fore.  Against the background of a need for significant funds I think it will be our job to broadly define what is expected of a Partner (no more Partners-in-name-only) and what they get in return.  Additionally, there may be a group of non-Partners (let’s call them “supporters” for now) who might be prepared to give money to us because they have a vested interest in seeing our software continue to function and evolve – what do they get in return?  Not all Partners are in a position to contribute large sums of money; many of them give considerable resources to the community as “in-kind” contributions and I believe that one of our challenges will be to somehow quantify those contributions.  I’m thinking – and here, as elsewhere, I may be entirely wrong – that we will probably be working towards a recommended guideline that over a three(?) year period Partners are expected to contribute an average of at least $n,000 per year in cash and/or in-kind and to recommend how the in-kind contribution is calculated.  I’d hope that we would never say “you missed your target by $300, so you can no longer be a Partner.”  It may well be, too, that the recommended contribution varies by institution – which is part of the reason for trying to have a broad representation on this group.

      2. If not - can we clarify what we think we are trying to achieve?

   2. Develop an overview of the different types of Partner and Supporter

      1. What is the range of background (education, cultural heritage etc), size (how do we define that?), etc
      2. Develop a comprehensive list of actual and potential in-kind contributions to Samvera resources
   3. Investigate other organizations for approaches to member participation and resourcing
      
      
5. Set homework tasks
6. Next meetings
   1. Decide regular slot for WG calls
   2. Date and time of next meeting
7. Any other business