2024-08-26 Midwest Program Committee Meeting notes

 Date

Aug 26, 2024

 Participants

• @Jon Dunn

• @Chris Colvard

• @Amanda Hurford

• @Heather Greer Klein

 Goals

 Discussion topics

1. Notetaker: @Heather Greer Klein

2. Registration status (see spreadsheet: https://docs.google.com/spreadsheets/d/1gqe4Y7qv4HaOhv7CdBBZ0i_FDrtWaQipclMhCFZPBOs/edit?usp=sharing )

   1. 32 registrants: 17 IU, 7 PALNI, 8 other

   2. 10 planning to attend Wednesday morning developer meetup: 8 IU, 2 other

   3. Topics of interest listed on second spreadsheet tab

   4. Form is not taken down - are we expecting others to register?

   5. 10 for dev meetup, 8 from IU - Chris is heading this up

3. Updates on rooms, catering, logistics

   1. Rooms - more info at https://library.indianapolis.iu.edu/space/conference-class-description

      1. Wednesday, September 25: UL1126 (cap. 40, all day), UL2115E (cap. 18, afternoon)

      2. Thursday, September 26: UL1126 (40) (could do two small groups at once here), UL2115E (18), UL2115G (16)

4. Review and decide on Share Fair proposals

   1. Will extend deadline to 9/6 and send to registrants

5. Hyrax, Hyku, Avalon update presenters - Emily for Avalon, Kirsten working for Hyku (potential remote presenter); Heather will work with Daniel and Rebekah on a presentation for Hyrax

6. Wednesday afternoon schedule: in tab with registration

7. Thursday unconference schedule/process - will build some of it ahead of time based on topic interest, and leave some space for topics that emerge on day 1 - can do this physically with paper right on the wall

8. Next steps

9. Future meeting?

 Action items

 Decisions