21 August 2019

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Meeting ID: 253 930 403
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Meeting ID: 253 930 403

Attendees

@Brian McBride (Utah - Chair)
@Richard Green
@Emily Stenberg (WUSTL - Host Chair)
@Mollie Webb (WUSTL - Host Co-Chair)
@John H. Robinson, IV
@Adam J. Arling
Karen Cariani (sort of)
@Anna Headley
@Aaron Collier
@Margaret Mellinger

Note Taker: @Richard Green

Agenda

Changes to the agenda?
Local Host Updates
1. Registration – 31 as of 8/19/19
2. Lodging
  NTR
3. T-shirt
  waiting for design by 8/26 and then will price out
4. Sponsorship
  EBSCO check deposited. DCE invoice emailed. Notch8 and Ubiquity Press on board for bronze.
5. Other items?
  WashU working on a point person for volunteers and for scholarships
Plenary Speaker - Heidi Kolk (update) - $500 honorarium
1. 30 minutes plus 5 minutes questions
2. Ideas for topics
  Please ALL post to the ideas page by EOB Tuesday 8/27. Call with Heidi to discuss on 8/29.
Update on status of CFP Presentations and Panels submissions
1. Review CfP submitted - proposals on ZenHub or Thursday presentations and panels (thank you, Richard!)
  Discussion
  Offer free space to working groups at the end of Wednesday afternoon
  Ask Jessica Hilt to organize Code of Conduct preso for plenary (else John and Hannah Frost)
  Offer Avalon, Hyku, Hyrax, Valkyrie a 20 minute (15 mins +QA) high-level update slot in the plenary with the offer of a presentation slot later
  20 minutes for 'State of Samvera' address
  Offer all WGs a presentation slot (esp Roadmap Council and Marketing Group)
  Brian to update Plenary schedule, Richard to send emails as appropriate
Poster Session
1. Are last year's instructions (suitably updated) reusable?
2. CfP 22 August - 16 October (sign up page)
Lightning talks
1. CfP 5 September?
Workshop sign-up
1. Please check sign-up form here Open!
Open discussion
Next Steps
Future Meetings:
1. August, 21
2. August, 28
3. September, 4 (absent: Brian, Mollie)
4. September, 11
5. September, 18 (absent Richard)
6. October, 2 (absent Richard)
7. October, 16