29 May 2019

Connection info

Attendees

• @Adam J. Arling (Northwestern)

• @Aaron Collier(Stanford)

• Karen Cariani (WGBH, Boston)  (apologies)

• @Richard Green (Hull; Steering liaison; secretary)

• @Anna Headley (Princeton)

• @Brian McBride (Utah: Chair)

• @Margaret Mellinger (Oregon State)

• @anusha.ranganathan (Cottage Labs)

• @Emily Stenberg (WashU, Host committee co-liaison)

• @phil.suda (WashU, Host committee co-liaison)

• @John H. Robinson, IV (UCSD)

Note Taker: @Richard Green

Agenda

1. Changes to the agenda
   
   

2. Update on room availability sheet @Emily Stenberg

   1. https://docs.google.com/spreadsheets/d/1og1VB-i3a2wRyPmneuye8V1KU4vX12OM6_VFBcK-pC4/edit?usp=sharing
      
      

3. Local Hosting Committee update @Emily Stenberg @phil.suda

   1. Registration dates: https://docs.google.com/document/d/1gqZrcUO270_o7NOT9WR5WZryO-Qr_Nsy4_iABl2I9mE/edit?usp=drive_web&ouid=112320470777083845617

   2. Registration will open July 1. Will have hotel information and other costs on the website for Open Repositories.

   3. To discuss later? what parts of the conference would you definitely want recorded/streamed? Available through event planning in Knight Center rooms

   4. Are we offering a Dev Congress on the Monday? (What is the potential room cost?)
      
      

4. Workshop CFP

   1. Status update @Brian McBride

   2. Which proposals to accept?
      We have 11 firm submissions and only 9 slots (if the Intro to Samvera is 1.5 hours - which was an offer) 7 x 3hour, 2 x 1.5hour.

      https://github.com/samvera-labs/samvera-connect/issues

      
      
      

5. Update on sponsorship @Richard Green
   
   

6. Update on possible replacement for Waffle (Zenhub,Github Project boards, other?) @Richard Green
   
   

7. Update from @Anna Headley on Code of Conduct WG
   
   

8. Software for on-line conference program

   1. Update from @Aaron Collier

9. Program Structure discussions

   1. How to improve Fridays?

   2. Plenary format, time, topics

   3. Presentations and Panels

   4. Lighting talks, time, duration

   5. Closing session? (Ask me Anything)
      
      

10. Other topics for discussion?
    
    

11. Date of next call
    12 June 2019 (during OR...)

Notes

Update on Rooms and other arrangements

WashU provided an updated spreadsheet clearly indicating which rooms are available when.  Rooms for the Partner Meeting and possible Developer Congress on Monday are at no, or insignificant, cost to the conference.

RG to offer the Developer Congress space to the tech list with a deadline of end July to commit or not.

WashU team will have registration, hotel and local amenity information on the wiki in time for the Open Repositories conference (10 June).

Need to talk about what we want to record/stream.  Knight Centre rooms can do this for $35 per hour.

In due course RG will send notifications that registration is open to all Samvera lists with the message "feel free to forward this email to any colleagues who may be interested".

Workshops

All workshop proposals will be accepted but this means using the Tuesday Hack Space as a workshop venue.  RG to send out acceptance emails etc.  The workshop proposal (ticket #227) was received too late to deal with and there is no longer space.

Sponsorship

The Fundraising Working Group have identified an initial list of potential sponsors and will begin contacting them in the near future.

Replacement for the Waffle Board