15 May 2019

Connection info

Attendees

• Adam J. Arling (Northwestern)
• Aaron Collier(Stanford)
• Karen Cariani (WGBH, Boston)
• Richard Green (Hull; Steering liaison; secretary)
• Anna Headley (Princeton)
• Brian McBride (Utah: Chair)
• Margaret Mellinger (Oregon State)
• anusha.ranganathan (Cottage Labs)
• Emily Stenberg (WashU, Host committee co-liaison)
• phil.suda (WashU, Host committee co-liaison)
• John H. Robinson, IV (UCSD)

Agenda

1. Changes to the agenda
   
   
2. Workshop CFP
   1. Status check
      
      
3. Update on sponsorship
   
   
4. Update on rooming 
   1. https://docs.google.com/spreadsheets/d/1og1VB-i3a2wRyPmneuye8V1KU4vX12OM6_VFBcK-pC4/edit?usp=sharing
      
      
5. Planning for:
   1. Review the survey data for analysis for entire program
   2. Plenary session
   3. Presentations and panels (CFP 24 June)
      1. Waffle closes today!
   4. Lightning talks (when to schedule them?)
6. Software for on-line conference program
   1. What was suggested to replace Sessionizer?  Sched?  ($250)
7. Note taker for next meeting: Richard Green
8. Date of next call
   1. Wednesday 29th May 08:30 Pacific, 11:30 Eastern, 16:30 UK

Notes

1. Registration for Samvera Connect will open July 1, 2019
2. Workshop CFP deadline is now set for May 28th
   1. Valkyrie committers are planning on adding one or two additional workshop proposals
   2. Suggestion for an RSpec workshops Anna Headley
   3. Suggestion for ansible, or other DevOps tools, workshop phil.suda
3. Room Schedule, blocks colored in "pink" are the times at which the rooms are available
4. Suggestions for updates to conference structure
   1. Plenary - too long? just right? 
   2. Lighting talks held during lunch break
   3. Lighting talks held during poster session
   4. Add an Ask me Anything at the end of the conference (45min session) 
5. Ensure each session has a gatekeeper and timekeeper 
6. Aaron Collier is the expert on sessionizer
7. Presentations and Panels CFP will go out in June 2019 (google form)
8. We discussed feedback from last year's conference "stop enabling brogrammers" and how it might tie in with an upcoming effort to revise the code of conduct and related practices.

Tasks

• Plenary Discussion - What changes, if any, should be made to the 2019 Plenary? Feedback from previous Connects was shared in samvera-connect slack channel Adam J. Arling Aaron Collier Karen Cariani Richard Green Anna Headley Brian McBride Margaret Mellinger anusha Emily Stenberg phil.suda John H. Robinson, IV
• Lightning talks timing ideas? Possible options mentioned, during poster session, during lunch break, as part of a track, during plenary. - Adam J. Arling Aaron Collier Karen Cariani Richard Green Anna Headley Brian McBride Margaret Mellinger anusha Emily Stenberg phil.suda John H. Robinson, IV
• Ways to improve Friday meeting date to make it feel more engaging. Adam J. Arling Aaron Collier Karen Cariani Richard Green Anna Headley Brian McBride Margaret Mellinger anusha Emily Stenberg phil.suda John H. Robinson, IV
• Look into Zenhub /Github Project boards Richard Green
• Look into possibility of using Sched.com for Connect 2019 Aaron Collier
• Anna Headley will reach out to Michael Joseph Giarlo about the Code of Conduct WG
• Emily Stenberg will update the Room availability sheet