15 May 2019

Connection info

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Meeting ID: 253 930 403
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Meeting ID: 253 930 403

Attendees

@Adam J. Arling (Northwestern)
@Aaron Collier(Stanford)
@Karen Cariani (WGBH, Boston)
@Richard Green (Hull; Steering liaison; secretary)
@Anna Headley (Princeton)
@Brian McBride (Utah: Chair)
@Margaret Mellinger (Oregon State)
@anusha.ranganathan (Cottage Labs)
@Emily Stenberg (WashU, Host committee co-liaison)
@phil.suda (WashU, Host committee co-liaison)
@John H. Robinson, IV (UCSD)

Agenda

Changes to the agenda
Workshop CFP
1. Status check
Update on sponsorship
Update on rooming
1. https://docs.google.com/spreadsheets/d/1og1VB-i3a2wRyPmneuye8V1KU4vX12OM6_VFBcK-pC4/edit?usp=sharing
Planning for:
1. Review the survey data for analysis for entire program
2. Plenary session
3. Presentations and panels (CFP 24 June)
  1. Waffle closes today!
4. Lightning talks (when to schedule them?)
Software for on-line conference program
1. What was suggested to replace Sessionizer? Sched? ($250)
Note taker for next meeting: @Richard Green
Date of next call
1. Wednesday 29th May 08:30 Pacific, 11:30 Eastern, 16:30 UK

Notes

Registration for Samvera Connect will open July 1, 2019
Workshop CFP deadline is now set for May 28th
1. Valkyrie committers are planning on adding one or two additional workshop proposals
2. Suggestion for an RSpec workshops @Anna Headley
3. Suggestion for ansible, or other DevOps tools, workshop @phil.suda
Room Schedule, blocks colored in "pink" are the times at which the rooms are available
Suggestions for updates to conference structure
1. Plenary - too long? just right?
2. Lighting talks held during lunch break
3. Lighting talks held during poster session
4. Add an Ask me Anything at the end of the conference (45min session)
Ensure each session has a gatekeeper and timekeeper
@Aaron Collier is the expert on sessionizer
Presentations and Panels CFP will go out in June 2019 (google form)
We discussed feedback from last year's conference "stop enabling brogrammers" and how it might tie in with an upcoming effort to revise the code of conduct and related practices.

Tasks

Plenary Discussion - What changes, if any, should be made to the 2019 Plenary? Feedback from previous Connects was shared in samvera-connect slack channel @Adam J. Arling @Aaron Collier @Karen Cariani @Richard Green @Anna Headley @Brian McBride @Margaret Mellinger @anusha @Emily Stenberg @phil.suda @John H. Robinson, IV

Lightning talks timing ideas? Possible options mentioned, during poster session, during lunch break, as part of a track, during plenary. - @Adam J. Arling @Aaron Collier @Karen Cariani @Richard Green @Anna Headley @Brian McBride @Margaret Mellinger @anusha @Emily Stenberg @phil.suda @John H. Robinson, IV

Ways to improve Friday meeting date to make it feel more engaging. @Adam J. Arling @Aaron Collier @Karen Cariani @Richard Green @Anna Headley @Brian McBride @Margaret Mellinger @anusha @Emily Stenberg @phil.suda @John H. Robinson, IV

Look into Zenhub /Github Project boards @Richard Green

Look into possibility of using Sched.com for Connect 2019 @Aaron Collier

@Anna Headley will reach out to @Michael Joseph Giarlo about the Code of Conduct WG

@Emily Stenberg will update the Room availability sheet