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2026-06-18 Board Meeting Agenda & Minutes

Samvera Community Wiki

2026-06-18 Board Meeting Agenda & Minutes

 

Attendees

@Aaron Collier

@Juliet Hardesty

@Michael B. Klein

@Annamarie Klose

@Kirsten Leonard

@Kate Lynch

@Jessica McMillen

@Christine Peterson

@Paul Walk

Ex-officio:

@Heather Greer Klein

Agenda

  • Changes to the agenda?

  • Open Repositories - ideas, reflections

    • What did you learn or hear that we should consider?

    • Roundtable Heather & Arran - general support for cross platform work at the advocacy level, and exploring shared event spaces for camps and similar events.

      • Next steps for advocacy: re-animate community/program managers group; explore idea of a “choose open repositories” website for OSS advocacy and links out to individual communities and Infra-finder.

      • Next steps for events: exploring a US or Canadian joint camp/hackathon/developer networking event for Samvera, Fedora, possibly also Islandora. University of Nevada, Las Vegas has volunteered in the past for Fedora and could be an option.

  • Hyrax conversations about how to best approach documentation for test or new implementations, and next steps

    • In conversation about Hyrax documentation and getting started with Hyrax, based on the results of Paul’s experiments with a new person getting started with it. Found that the reference implementations are not displayed in GitHub the way one would expect if they were new to the codebase. So now we have three strongly related things that are confusing. Paul learned from the conversation with Rob and the product owners that Hyku could be considered a reference implementation for Hyrax in many cases for new repositories.

    • This might be about positioning, and talking about the code or engine vs a product. Hyku really is a product, but Hyrax is the critical core code base where much of the development happens.

    • Knapsack may allow custom work that in the past required highly custom code with Hyrax in the stack. A stable turnkey system with customizations is the right place for many institutions, allowing customizations without straying from the community code and community benefit.

    • Could there be an analysis of what the gap is between Hyku now and what most Hyrax repositories have customized for? That would be interesting to know. Could be uncovered as part of Rob’s review.

  • Policy next steps: lightweight, disclosure and responsibility focused

    • Discussed at two tech calls so far, general support and no additional concerns to consider

    • Rob and Nic Don agree the AI WG is focused on implementation and will consider policy for those developments, but community-level policy is better coming from the Board

    • Trey recommended the AI assistance disclosure included in PRs in Renovate (example)

    • Concern that code review is where there is potential for impact from high volume of submissions, which we are not seeing. Disclosure seems to be the right and lightweight option for now.

    • Time to draft something? Heather has reached out to Apereo as well. Would like to find something Creative Commons to work from.

  • Latest Apereo transition work

    • Still working toward a July 1 start, but OASIS will support us no matter what if extra time is needed.

    • Finances - Apreo has information from OASIS, and OASIS has what is needed to make the transition. Apereo atty is working on trademarks transition (we will pay fees for transfer, no atty time).

    • HR - transitioning everything over for Heather the same as much as possible. They are working to set up medical and dental benefits; if they need more time, they will figure out a way to reimburse Heather for going on her spouse’s plan temporarily.

    • Communications - Michelle Hall and Jenn Cummings from Apereo came to the last Outreach & Engagement call. Heather is working with them on a press release and information for the Apereo website. They want offer a Samvera-led micro-conference this year (Sept, Nov, or Dec) - Heather would love to hear ideas for what topic/presenter makes the most sense for their audience. Will bring to O&E group as well.

    • Fundraising - met with their fairly new fundraising contractor (not grants but philanthropic support) and their Board chair. Helped think about what Samvera is, how it could help with their existing outreach by including library OSS in the mix.


  • Shared staffing cost modeling work

    • Reviewed a Rough draft strawperson Samvera support program - something for a partnership review group to react to

  • Other updates:

    • Hyrax/Hyku upgrade planning service for Partners as a benefit of Partnership - thank you to WVU for the suggested copy for discussing this benefit with Partners and potential Partners!

    • Heather - accepted invite to speak at ETD 2026

    • Potential Midwest Regional meeting - right now looks like March 2027 would be the target. Will plan a Community meeting for the winter, and a community sprint, both virtual.

  • Agenda items for next month’s call:

  • Date of next Board meeting: July 16th