Samvera Community Wiki
2026-06-17 Outreach & Engagement agenda and notes
https://us06web.zoom.us/j/83216557729?pwd=j8bBReawbVVtZyAOwQEFvF8vRZ8hQr.1
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Participants
@Molly Reed - regrets
@Heather Greer Klein
@Chris Awre
@Nick Steinwachs
Your name here!
Agenda & Notes
Generating some text and review of our website content with LLM
Nick has done some research on this and has a system to try, and we can review all the language. Nothing will be done automatically, and we can iterate on it. This will help with our time and blank page problem.
Nick will share the article in the Slack channel
Open knowledge format for websites for LLM content information transmission
OCFL as a risk mitigation tool - marketed as an easy way to move away if things don’t work. Can say that for Hyrax now but not Hyku.
In the UK, repos were adopted 15 years ago and do not want to change. Nick feels this will change in the next 12 months potentially.
Interest in the UK for Figshare. Hyrax and Hyku are good at visibility controls in a way Figshare is not. Nick will take as an action item to get a blog post.
Generated notes:
Decisions Made
AI-assisted content loop approved: Nick will run a 2–3 pass LLM review cycle simulating target personas (deans, provosts, AULs) against Samvera website content; nothing publishes without team review.
Website tone distinction confirmed: Samvera community site should avoid direct competitor comparisons and feature matrices; focus on digital sovereignty, shared mission, and high-level open source vs. proprietary value.
Research data repository not yet a marketing focus: Website copy should only reflect solid, proven capabilities; research data positioning is R&D-stage and belongs in blog posts/conferences, not web copy.
OCFL positioned as risk mitigation / exit assurance: Valuable marketing angle — "try it, and leave anytime with your data intact" — applicable to Hyrax/Fedora but not currently Hyku.Decisions Made — Content & Channels
Figshare access-restriction gap identified as an acute market opportunity; blog post on Hyrax/Hyku granular permissions to be drafted and distributed broadly.
University of Westminster visual relationship map (network graph navigation in Hyku) flagged as a differentiating, marketable feature — target audience: practice researchers and their institutions.
Async collaboration via Samvera Slack #marketing-and-outreach channel confirmed for sharing AI outputs and drafts.Action Items
Nick: Write ornate prompt, clone Samvera site locally (Docker + Contentful), run AI iteration loop, record output, share in #marketing-and-outreach.
Nick: Draft blog post on Hyrax/Hyku visibility permissions as response to Figshare limitations in UK market.
Nick: Locate and share peer-reviewed marketing research paper on LLM persona simulation (90%+ accuracy vs. real market members) in meeting notes.
For next time:
Open Repositories - ideas, reflections, things to consider
Accessibility page for DSpace - version, or versions, for our website and subdomains
Apereo work
Heather completing their new project intake for basic information
Will have a press release to share with group for review, likely soon
Micro-conference: they would like a Samvera-led micro-conference, Nov or Dec. Tends toward a broad and often technical topic. What would be a good topic/speaker for us?
Apereo fundraising conversation
Talked about nonprofit models: https://ssir.org/articles/entry/ten_nonprofit_funding_models
Apereo fundraiser working on approaching big donors
Other items for discussion
Time permitting - https://docs.google.com/document/d/1zr84YjkYBsYXOmQnBUKPeP3_Tgwsh9qwLQrl8x6DZsE/edit?usp=sharing
Goals
Partner retention & engagement
Customer / user retention & engagement
Product and Community Marketing and communications
Discussion around “Move away from Open Source”
lack of stakeholder awareness regarding the ability to stay in open source, while avoiding maintaining and hosting yourself
Increasing market share of AM Quartex
Checking on Actions from last meeting
Highlight Bulk Import story ASAP - Nick can own
Reach out to UTK + UPitt / PALS re: pre-CNI Messaging for social proof - Nick
Parking lot/coming up
Semantics / Terminology - how Hyku / Hyrax fulfills (or not) these purposes (deserves a page each) - Consider adding specifically to the Hyku subdomain.
Demo environment improvements - Notch8 team currently focused on getting Hyku7 patched up and out the door.
Demo environment investment =
Tenant portability (Styling, layouts, themes, colors, CSS, test data, metadata configs)
+
Quality assurance and Upgradeability
+
Growth