Time: 9:00am PDT / Noon EDT

Call-In Info: 1-641-715-3660, access code 651025

Moderator: Michael Joseph Giarlo

Notetaker: Former user (Deleted)

Attendees:

Aaron Collier (chatanooga state unicorn)
Steve Van Tuyl (oregon state university)
Esmé Cowles (Princeton)
Joe Atzberger (Stanford)
Collin Brittle (Emory)
Anna Headley (CHF)
Chris Colvard (Deactivated) (Indiana University)
Tom Johnson
Steve, Josh, Wei (Oregon State)
Nabeela (Michigan)
Julie Allinson (University of London)
Adam Wead (PSU)
justin (Stanford)

Agenda

Roll call by timezone per following order - ensure notetaker is present (moderator)
1. folks outside North and South America
2. Eastern timezone
3. Central timezone
4. Mountain timezone
5. Pacific timezone
6. folks who were missed or who dialed in during roll call
7. Welcome all newcomers!
Agenda (moderator)
1. Call for other agenda items (moderator)
2. User account creation in Hyku – open sign-up or not? (Michael Joseph Giarlo)
3. Indexing e.g. embargos and leases as date ranges (Joe Atzberger)
4. Who is using Arkivio in Hyrax/Sufia? (justin)
5. FileSet titles vis-a-vis filenames (Steve Van Tuyl)
Moderator/notetaker for next time (moderator)
1. Moderator:
2. Notetaker:
After call, this week's notetaker should create the agenda for the next call.

Notes

2b. User Account creation in Hyku (Giarlo): question re handling user account creation: allow open sign-up? propose: making the default not to allow open sign-up. Instead, admins add users, or hook up Hyku to institutional single-sign-on (all provided by the Devise gem). Suggestion to use environment variable to control it.

2c. Indexing Embargos and Leases (Joe Atzberger): in indexing, need to track visibility state, with changing status, which all needs to control visibility. Solr now provided date-range field which could be used to index visibility. (Have PR https://github.com/samvera/hydra-head/pull/418 in Hydra Head). Could be used to track different periods of visibility (e.g. an item that is visible for this July and next July: date-range fields get around problem of a single start-date and a single end-date). We think it's worth pursuing

2d Arkivio (Zotero plugin): is anyone using it? Does it work? https://github.com/inukshuk/arkivo - Penn State provides it, not sure if anyone is using it; Oregon State found problems. Will follow with documentation.

2e. FileSet titles and filenames: in Hyrax, can upload new version of a file, but the displayed filename does not change even if your new version had a different filename (i.e. you're replacing the content, not the metadata). ScholarSphere has fixed this (label gets updated to new filename). Note that user can change the title in the form; shouldn't overwrite title that the user set. Further discussion needed for the implications of managing title and label in this context; Giarlo will facilitate.

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