Attendees

Peter Binkley
Mark Bussey (Conference host)
~~Matt Critchlow~~ (apologies)
Karen Estlund
Erin Fahy
Richard Green (Admin assistant)
Anna Headley

Schedule (for info)

w/b 1st June: Web page and booking announced
(8-11 June: Open Repositories 2015)
1 July: Outline schedule announced following call on 30 June
w/b 3rd August: Detailed program announced
21-24 September: HC2015

Agenda

Housekeeping
1. Facilitator and notetaker for this call
2. Additional agenda items?
Organizational matters just for info:
1. Bookings
  1. Currently 73 + about 30 unregistered speakers
  2. Should we "reserve" 30 tickets against the speakers - not yet but keep an eye on bookings.
2. Hotel arrangements
3. Social events
  1. Poster reception
  2. Conference dinner
  3. Other...
4. Public page here
5. Room availability for reference: HC2015 Conference Rooms.xlsx
6. FYI - Last year's post conference survey results
Report back on outstanding to-do's
1. State of speaker tracking
  1. #11 Curation Engine withdrawn by speakers
  2. Most else firming up nicely
2. Initial poster "heads-up" sent out 7/27. DCE trying to get details of two or three "approved" printers who will take pre-conference orders by email etc.
3. Sessionizer looks good. We should/will use it.
Program outline
1. Resources list on parent page
2. Finalize program outline
Specific "to-do's" before next call
1. Finalize parallel session timetable (including lightning talks)
  1. Make it three tracks all day
2. Set up workshop booking
3. Announce release of timetables and booking process for w/shops
4. Release sessionizer
5. Write to potential breakout "leaders" and ask them to seed Sessionizer
Plan next email(s) - when to send out
1. Full program announcement
  1. w/b 3rd August
2. Workshop booking arrangements (if not with (a)
3. Instructions for local poster printing
4. Announce breakout software and solicit topics
AOB
Next call 11 August 8.00am PT, 11.00am ET, 4.00pm UK

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