Samvera Community Wiki
2026-04-15 Outreach & Engagement agenda and notes
https://us06web.zoom.us/j/83216557729?pwd=j8bBReawbVVtZyAOwQEFvF8vRZ8hQr.1
Add the Outreach and Engagement Working Group meetings to your calendar
Participants
@Molly Reed
@Heather Greer Klein
@Chris Awre
@Nick Steinwachs
Your name here!
Goals
Partner retention & engagement
Customer / user retention & engagement
Product and Community Marketing and communications
Discussion around “Move away from Open Source”
lack of stakeholder awareness regarding the ability to stay in open source, while avoiding maintaining and hosting yourself
Increasing market share of AM Quartex
Checking on Actions from last meeting
Reach out to Lyrasis re: Traffic on their demo instance (Heather)
Update Samvera website prior to CNI, Open Repositories (Deadline: Apr 10, 2026) - April + Nick can own?
Content: Blog + LinkedIn
Highlight Bulk Import story ASAP - Nick can own
Reach out to UTK + UPitt / PALS re: pre-CNI Messaging for social proof - Nick
Agenda & Notes
Reach out to Patrick at Apareo
Samvera Europe - someone from JISC has signed up and wants to hear about authenticated ORCID ID - Heather will ask Rob and the POs. This person heads up the certified service provider program for ORCID.
This is a place where we are falling behind, not supporting researchers. Rory is the maintainer right now.
Semantics / Terminology - how Hyku / Hyrax fulfills (or not) these purposes (deserves a page each) - Consider adding specifically to the Hyku subdomain.
Open Access Repository
Hyku
EPrints
Institutional Repository - Holds Journal Articles, preprints, ETDs
Hyku
Digital Collections System - Digital Humanities collections, A/V content, 3-d content, advanced metadata handling and customization
Hyku
Digital Asset Management System (DAMS) - Access system (or layer within or on top of a preservation pipeline and layer) focused on searching and displaying large (10TB+) libraries or collections of Images, Audio, and Video
AM Quartex: Showcase your digital archives - Expand access and support long-term stewardship of your most important digital assets
Research Data Repository - self-explanatory
Open Repositories - June 8-12
Samvera
Samvera Blog Post - should highlight:
Samvera partner orgs attending / presenting
Notch8 presenter
Community members validating Notch8’s contributions via testimonials / stories
Hyku website: https://github.com/samvera/hyku-next
Added Hyku 7 release
Added an issue to see if we can configure Contentful to post to both blogs (Hyku and Samvera)
https://github.com/samvera/samvera.org/issues/173 - Heather will share with April
Notch8
Notch8 is a gold sponsor; can use this to talk about Bulkrax work - “Here’s how we work with and help lead open source communities.”
Notch8 will have a video and a few 1-pagers - virtual “vendor booth”… not sure how effective this will be.
Want to share more stories about the Samvera community!
Let’s talk about ePrints - what we need to communicate / build to win their market + customers
Plugins????
Hit up @Rory McNicholl for more info
PALNI / PALCI
@Nic Don Stanton-Roark presenting Hyku in repository showdown
Highlighting Features?
Agenda and notes carried over from last month:
Thinking about push out of celebrating Bulkrax work and getting it out to the wider market of potential adopters - we have the best csv importer now, thanks to the community.
Repository tour - two new submissions, will send a reminder
Want to get website ready before CNI (April) and especially Open Repositories (June)
April from Notch8 is helping with the website! We can create issues for other changes we want to see. https://github.com/samvera/samvera.org/issues
https://docs.google.com/document/d/15CenL_rDSnL5CqPXvahEOr7CEE_mndQEcOgGf6G-R3g/edit?usp=sharing - finalize this for the ticket to hand off to April
Revisiting the "get started" page issue - What makes the most sense for this page?
For example, connect with the community; demo sites (are they ready?)
ArchivesSpace breaks this out as “Resources” and has a page per interest type. What would that look lie for us? Could it be options like “Explore [Project]” “Email Lists & Slack Community” “[Project] Documentation”
Can do the same for the Hyku subdomain site. https://github.com/samvera/hyku-next/issues
Where are we with Stories?
Molly set of stories - we can reformat these as stories!
https://docs.google.com/document/d/1gNsmRt1uvrT09EQGS6VlsETv40aejlQMqTWml7ywMjw/edit?usp=sharingReady to schedule these?
Case studies
Notch8 examples - we have one from Shana, one from Russell K.
Nick will send out a reminder, remind people of activities last year. Everything is a story!
Channels:
Blog
LinkedIn
WHEN - Upcoming Conferences
CNI Membership Meeting - April 13–14, 2026
Hyatt Regency, SLC, UT
Who: Deans, Directors
Attract new Institutions to Samvera-based solutions - offer social proof of other prominent institutions: UPitt and UTK - long-term investments -
Sustainable open infrastructure that is listening to their users
Product-oriented community
Content: Institutional Case studies, plus the community effort of Bulk Import.
Steel thread of user / market feedback on Bulk Import - Come weigh in on priorities whether you’re a user or a POTENTIAL user down the road
Share future vision?
Samvera Europe meeting - May 6, 2026
Who: ADLs, Admins
Samvera Virtual Connect - May 12-13, 2026
Who: ADLs, Admins
June:
TDL
Who: ???
Open Repositories
Deans, Directors, ADLs, Admins
Parking lot/coming up
Demo environment improvements - Notch8 team currently focused on getting Hyku7 patched up and out the door.
Demo environment investment =
Tenant portability (Styling, layouts, themes, colors, CSS, test data, metadata configs)
+
Quality assurance and Upgradeability
+
Growth
Rolling action items: